An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Administrative Assistant (Paid Volunteer) - Rosie Pino for
Congress Location:
New Jersey's 9th Congressional District (Hybrid / Field Office)
Position Type:
Part Time About the Campaign Rosie Pino for Congress is dynamic, grassroots-driven & dedicated to making history and flipping New Jersey's 9th District. We are building a hardworking, passionate team committed to connecting with voters, amplifying our message, and running a winning campaign in one of the most competitive seats in the nation. Our new hire will get a first-hand look into one of the most competitive House races in the nation, contribute to our efforts, and learn valuable skills for future political work opportunities. We are currently seeking a highly organized, detail-oriented, and energetic Administrative Assistant to keep our campaign headquarters running smoothly and support our day-to-day operations. Position Overview The Administrative Assistant will serve as the backbone of our campaign office, providing direct operational and administrative support to the Campaign Manager and candidate. The ideal candidate for the position is a proactive problem-solver who thrives in a fast-paced environment, possesses exceptional communication skills, and can handle multiple priorities with professionalism and discretion.
Key Responsibilities Office & Visitor Management:
Manage daily front-office activities, including greeting constituents, volunteers, and visitors at the office, answering phones, and maintaining office supplies and equipment.
Event Staffing & Attendance:
Attend and staff campaign events, town halls, and fundraisers to ensure smooth on-the-ground execution and guest coordination.
Meeting Organization:
Coordinate, organize, and schedule internal and external meetings, including preparing agendas, securing venues, and managing logistics.
Schedule & Calendar Management:
Assist with scheduling appointments, coordinating candidate appearances, and managing internal campaign calendars.
Data Management:
Maintain and update clean, accurate records within the campaign database and CRM systems.
Qualifications Experience:
Not required. We are open to train. Previous experience in an administrative support role, office management, or political/advocacy campaigns is a strong plus.
Organization:
Strong organizational skills with an acute attention to detail and the ability to manage competing deadlines under pressure.
Communication:
Great written and verbal communication skills; professional, polite, and discrete when dealing with sensitive information.
Tech Savvy:
Proficient in Google Workspace, Microsoft Office Suite (Excel, Word)
Alignment:
A strong commitment to Rosie Pino's campaign vision and values for New Jersey's 9th District.
Flexibility:
Ability to work flexible hours, including occasional evenings or weekends as campaign events require.
