Administrative Assistant

Gold Road Inc. is a growing mining company focused on the restart and development of our underground gold operation in Oatman, Arizona. We are building a disciplined, high-performing team grounded in strong systems, operational excellence, and a people-first culture. This role is a key point of leverage within the organization. You will help ensure that administrative and transactional work is handled efficiently, allowing technical and operational leaders to stay focused on higher-value activities. This is a Full-time position based at the mine site in Oatman, Arizona. Administrative & Office Support

• Manage incoming and outgoing mail, deliveries, and general office coordination
• Coordinate site visits, including logistics and scheduling
• Schedule meetings and maintain calendars for site leadership
• Maintain organized digital and physical filing systems Accounting & Transactional Support
• Digitize invoices and supporting documentation
• Facilitate electronic approval workflows
• Assist with maintaining organized financial records
• Support data entry and document management in accounting systems Workforce & HR Coordination
• Capture and track employee hours (timesheets)
• Track completion of employee onboarding, training, and orientations
• Maintain employee-related administrative records Safety & Compliance Administration
• Maintain and file safety and compliance documentation
• Track regulatory and compliance requirements (including ADEQ scheduling)
• Support audit readiness through organized recordkeeping Supply Chain & Inventory Support
• Obtain quotes for supplies and services
• Order supplies and coordinate deliveries
• Monitor inventory levels and track reorder requirements
• Maintain vendor records and documentation
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in a dynamic environment
• Proficiency with Microsoft Office (Excel, Outlook, Word)
• Comfort working with digital systems and document management tools
• Strong communication skills and a collaborative mindset
• Previous experience in an administrative or office support role (industrial, mining, or construction environments considered an asset)
• Experience supporting accounting or payroll processes
• Familiarity with safety or regulatory compliance documentation
• Experience in a site-based or industrial environment
• Be part of a growing operation at a pivotal stage
• Work in an environment that values efficiency, clarity, and teamwork
• Contribute to building strong systems and ways of working from the ground up
• Opportunity to expand the role as the operation grows
• Full-time - 40hrs/week
• On-site in Oatman, Arizona.

Potential for Hybrid work as well.

Compensation:

$22 - $28 per hour commensurate with experience

Pay:

$22.00 - $28.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

Hybrid remote in Oatman, AZ 86433