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1Footprint
Personal Assistant
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Job Description
Job Overview We are seeking an energetic and highly organized Personal Assistant to provide exceptional administrative and operational support. This role is vital in ensuring seamless daily operations, managing multiple schedules, coordinating projects, and facilitating effective communication across a few stakeholders. The ideal candidate will demonstrate a proactive attitude, excellent organizational skills, and a passion for delivering top-tier support that drives productivity. Duties Manage and coordinate calendars, including scheduling meetings, appointments, and business/personal travel arrangements with precision and attention to detail Handle internal/external communication by drafting, proofreading, and transcribing texts and emails. Support project coordination efforts by tracking deadlines, preparing agendas, and collaborating with across functional partners Use video conferencing software to set up virtual meetings, troubleshoot technical issues, and ensure effective remote communication Assist with administrative responsibilities such as handling phone etiquette professionally, and maintaining organized files and records Experience Proven experience as a Personal Assistant or Executive Assistant supporting executives or senior management in a fast-paced environment Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), productivity software, and technical tools like DocuSign for document signing Strong organizational skills with the ability to prioritize tasks effectively while managing multiple projects simultaneously Experience in event planning, business travel arrangements, and office management is highly desirable Excellent written and verbal communication skills with a focus on professionalism and clarity Familiarity with data entry procedures for accurate record keeping Ability to handle confidential information discreetly while demonstrating exceptional phone etiquette and customer service skills