Job Summary We are seeking a dynamic and highly organized Secretary to join our team! In this vital role, you will serve as the backbone of our office operations, providing exceptional administrative support that keeps everything running smoothly. Your energetic approach and attention to detail will ensure effective communication, efficient scheduling, and seamless office management. This paid position offers a fantastic opportunity to develop your skills in a fast-paced environment while making a meaningful impact on daily business functions. Duties Manage multi-line phone systems with professionalism, ensuring clear and courteous communication with clients, vendors, and team members Handle calendar management by scheduling appointments, meetings, and events with precision and proactive reminders Perform data entry tasks accurately using spreadsheets and productivity software to maintain organized records Provide front desk support by greeting visitors, answering inquiries, and directing calls with excellent phone etiquette Assist with office management duties including supply inventory, filing systems, and general administrative tasks Support client communication efforts by preparing correspondence, proofreading documents, and maintaining professional word processing standards Utilize QuickBooks for basic bookkeeping tasks such as invoicing and expense tracking to support financial accuracy Skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with strong computer literacy and technical proficiency Experience with office management systems and data entry processes to ensure efficiency and accuracy Excellent organizational skills with the ability to multitask effectively in a busy environment Bilingual capabilities are highly valued for enhanced client communication and team collaboration Demonstrated customer service skills with a friendly demeanor and professional phone communication abilities Strong typing skills combined with proofreading expertise to produce polished documents quickly Knowledge of calendar management tools and time management techniques to prioritize tasks effectively Join our team as a Secretary where your organizational talents and proactive attitude will shine! We value energetic professionals who thrive on supporting daily operations while delivering exceptional service. This is more than just an administrative role — it's an opportunity to grow your career in a vibrant workplace committed to excellence.

Pay:

$23.95 - $28.84 per hour Expected hours: 10.0 - 30.0 per week

Benefits:

Flexible schedule

Work Location:

Hybrid remote in Kinzers, PA 17535