The Financial Secretary is accountable to the Staff-Parish Relations Committee (SPRC), which holds all employment authority for this position. Day-to-day administrative supervision is provided by the Senior Pastor as delegated by the SPRC. The Financial Secretary will manage all financial transactions of the church in a timely, thorough, and confidential manner, using software and guidelines established by the church and approved by the Finance Committee. Specific Responsibilities Include but are not limited to the following: 1. Post weekly contributions and enter appropriate deposits into the church's financial software. 2. Make designated transfers to specific accounts as needed from weekly contributions, pursuant to Finance Committee authorization and in accordance with church financial controls. 3. Maintain necessary records of transfers and other transactions arising from designated donations. 4. Make follow-up calls and communications with counters and the bank regarding deposits, including communications with financial institutions regarding credit cards, bank investments, and returned checks. 5. Prepare and submit financial information for the bulletin and Treasurer's reports in a timely manner. 6. Process authorized bill payments in a timely manner, including monthly apportionments and reimbursements to individuals, upon authorization from the Church Treasurer or Finance Committee as applicable. Invoices must be received and approved by an authorized person other than the Financial Secretary before payment is processed. Blank or incomplete checks shall never be prepared or submitted for signature. 7. Communicate any changes in payroll to the outside payroll company contracted by the church in a timely and accurate manner. 8. Prepare all necessary data for contribution statements, audits, and Annual Conference reports. Ensure all financial records are in good order in advance of the annual audit. 9. Prepare and retain all necessary documentation for financial transactions of the church. 10. Prepare weekly checks for authorized signatures only after invoices have been properly approved and authorized by a person other than the Financial Secretary or Treasurer, in accordance with Finance Committee procedures. 11. Maintain and process online banking transactions, deposits, credits, and authorized bill payments in accordance with Finance Committee authorization and church financial controls. Online transfers between accounts shall be made only pursuant to written authorization. 12. Work with the Stewardship Committee on the annual stewardship campaign. 13. Assist with budget preparation for the new year; input budget information into the system and zero out accounts at the start of the new year. 14. Perform other duties as directed by the Senior Pastor. 15. Work with the head counter to coordinate the counting of all offerings received, ensuring that at least two persons not of the same immediate family household conduct the count. 16. Reconcile contribution records quarterly against the Church Treasurer's records to ensure accuracy and consistency. 17. Maintain records of individual member contributions, whenever possible, and report amounts received to appropriate persons who have access to congregational giving records. 18. Maintain access to login to the church's financial institution to approve/deny Positive Pay items Monday through Friday no later than 9:30 am as needed daily. 19. Be available via cell phone for the church's financial institution to call to verify as needed on accounts. Join us as a Financial Secretary to play a crucial role in maintaining our financial health while supporting our mission-driven initiatives!

Pay:

$15.00 - $17.50 per hour Expected hours: 20.0 - 25.0 per week

Benefits:

Flexible schedule Paid sick time Paid time off

Work Location:

In person