An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
We are seeking a dedicated and detail-orientated individual to join our team. As an Administrative Assistant, you will play a crucial role in supporting our area manager. This role involves a variety of administrative tasks, including data entry, customer support, and managing front desk responsibilities. The Administrative Assistant will play a key role in maintaining an organized and efficient work environment.
Responsibilities:
Answers telephones, directs appropriately, and greets visitors Obtaining project information; permitting requirements for the county Proficient in MS Word, MS Excel and Outlook Prepare, submit, and track permit applications with local, state, and county agencies for residential projects, ensuring all documentation is accurate and complete. Maintain organized records of all permit applications, communications, and approvals, ensuring easy access for team members. Assist with document management tasks, such as scanning, filing, copying, and maintaining electronic records Manage office supplies inventory and place orders when necessary to ensure smooth office operations. Research online public records and verifying information. Scheduling service request Familiarity with Builder websites Communicate schedule updates and adjustments to project teams, clients, and stakeholders as needed. Coordinate with supervisors, and subcontractors to ensure that schedules align with project timelines and resource availability. Monitor progress against schedules, identifying potential delays and adjusting plans as necessary. Prepare and distribute daily, weekly, and monthly schedules and status reports to all relevant parties. Telephones customers to remind them of appointments. Follows up with customer after completion of installation to discuss satisfaction.
General Requirements:
Excellent attention to detail Ability to multi-task Strong communication skills, written, and verbal skills Strong organizational skills Ability to work in a fast-paced environment Comply with all company policies and procedures Strong interpersonal skills Excellent analytical skills
Benefits:
Medical, dental and vision insurance FSA with debit card Employer-paid Short-Term Disability (STD) $20K in life insurance and $20K AD&D insurance 401(k) employer match Paid Vacation PTO Paid Holidays Annualized reviews for merit increases
Pay:
$17.00 - $21.00 per hour
Benefits:
401(k) Dental insurance Health insurance Life insurance Paid time off Referral program Vision insurance Application Question(s): What is your desired pay range?
