Office Assistant / Bookkeeper D'Hanis Clay Products D'Hanis, Texas (Medina County, ~45 minutes west of San Antonio) Full-Time, On-Site About the Company D'Hanis Clay Products has manufactured fired clay brick, tile, and architectural terra cotta in D'Hanis, Texas for more than 120 years. The company is entering a new chapter and is building out its front-office team to support growth. Position Summary The Office Assistant / Bookkeeper runs the front office and the day-to-day books. This person is the first voice customers hear on the phone and the first face they see at the counter — quoting products, taking orders and deposits, and keeping paperwork moving — while also owning daily bookkeeping in QuickBooks. This role suits an organized, dependable self-starter who is equally comfortable with customers and with numbers, and who takes pride in keeping a small business running smoothly. The position reports to the President. Key Responsibilities Customer Service & Inside Sales Answer phones and greet walk-in customers; provide product information, pricing, and availability. Prepare quotes, enter customer orders, and process customer deposits and payments; follow up on open inquiries to help convert them into orders. Provide order status updates and coordinate customer pickups and shipments; prepare invoices, shipping documents, and bills of lading. Bookkeeping & Office Administration Own daily bookkeeping in

QuickBooks:

record sales, deposits, and payments; enter and code vendor bills; maintain accounts receivable and accounts payable. Work with the company's outside accounting firm on month-end close, reconciliations, and reporting; escalate questions and keep records audit-ready.

Assist with payroll:

collect and verify employee time records and prepare payroll data for processing. Maintain organized physical and digital records: customer files, vendor files, personnel paperwork, permits, and correspondence. Manage office supplies, mail, and general office upkeep; assist the President with scheduling, document preparation, and special projects as needed. Qualifications 3+ years of bookkeeping, office administration, or combined front-office experience; experience in a manufacturing, construction, or building materials business a plus. Working proficiency in QuickBooks (or similar accounting software) and Microsoft Excel; able to own daily entries without close supervision. Customer-service orientation with a professional, friendly manner; comfortable quoting prices and asking for the order. Strong attention to detail with numbers, invoices, and customer records. Bilingual English/Spanish a plus. Trustworthy, discreet with confidential information, and reliable in attendance. Work Environment Office setting located at an active manufacturing plant; occasional walking into plant and yard areas. Compensation & Benefits Hourly wage $18.00-$23.00 DOE. D'Hanis Clay Products is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status.

Pay:

$18.00 - $23.00 per hour Expected hours: 40.0 per week

Benefits:

Paid time off Ability to

Commute:

D Hanis, TX 78850 (Required)

Work Location:

In person