A Project or Program Administrative Assistant provides administrative assistance to a program team or project management team. Organizes files and assists with record keeping and data base management. Manages team calendars and helps to organize meetings and events. Provides administrative support for program activities, financial reports and budgets, grants or project proposals; may help to arrange travel.
Administrative Assistant-Special Programs
Lake Dallas Independent School
Special Programs - Lake Dallas, Texas This job is also posted in ESC Region 11 District Consortium Job Board, and Lake Dallas Independent School District
Job Details
Job ID:
5834340
Application Deadline:
Posted until filled
Posted:
Yesterday
Starting Date:
To Be Determined
Job Description
Job Title:
Administrative Assistant - Director
Exemption Status:
Nonexempt
Reports to:
Executive Director of Special Programs
Pay Grade:
5 Clerical/Paraprofessional 226 Days
Dept./
School:
Special Programs
Primary Purpose:
Under moderate supervision organize and manage the routine work activities of a central administrative department office and provide clerical support to a director or department head and other staff members.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Proficient skills in keyboarding, data entry, word processing, and file maintenance Ability to use software to develop spreadsheets and databases and do word processing
Ability to prioritize workflow to address the multiple needs of the supervisor or the department Ability to multi-task numerous complex administrative activities
Basic math skills
Effective communication and interpersonal skills
Experience:
3 years secretarial experience, administrative assistant experience preferred.
Major Responsibilities and Duties:
Records, Reports, and Correspondence
Prepare correspondence, forms, reports, manuals, and presentations for the department head and other department staff members.
Compile, maintain, and file all reports, records, and other documents as
Enter information related to PEIMS special education records, including detailed information related to initial referrals for special education.
Accounting
Perform routine bookkeeping tasks and maintain department budget Prepare and process department purchase orders and payment authorizations.
Order and maintain inventory of office supplies and program
Monitor and process personnel time records including leave requests and reports and submit in accordance with district procedures.
Complete activities including entering and maintaining records related to the SHARS / Medicaid reimbursement program.
Other
Answer and respond to incoming calls, take reliable messages, and route to appropriate
Maintain a schedule of appointments and make travel arrangements for department
Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.
Receive, sort, and distribute mail and other documents to department
Maintain confidentiality of
Follow district safety protocols and emergency
Perform all other duties as assigned.
Standard office equipment including personal computer and peripherals
Posture:
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion:
Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting:
Occasional light lifting and carrying (less than 15 pounds)
Environment:
May work prolonged or irregular hours; occasional districtwide travel
Mental Demands:
Work with frequent interruptions; maintain emotional control under stress
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Employee:
Date
Supervisor:
Date
Position Type:
Full-Time
Salary:
$38,629 to $52,494 Per Year
Job Requirements
Citizenship, residency or work visa required
