Job ID:

5834340\n

Application Deadline:

Posted until filled\n

Posted:

Yesterday\n

Starting Date:

To Be Determined\nJob Description\n

Job Title:

\nAdministrative Assistant - Director\n

Exemption Status:

Nonexempt\nReports to:\nExecutive Director of Special Programs\n

Pay Grade:

5 Clerical/Paraprofessional 226 Days\nDept./

School:

\nSpecial Programs\n

Primary Purpose:

\nUnder moderate supervision organize and manage the routine work activities of a central administrative department office and provide clerical support to a director or department head and other staff members.\n

Qualifications:

Education/Certification:

\nHigh school diploma or GED\n

Special Knowledge/Skills:

\nProficient skills in keyboarding, data entry, word processing, and file maintenance Ability to use software to develop spreadsheets and databases and do word processing\nAbility to prioritize workflow to address the multiple needs of the supervisor or the department Ability to multi-task numerous complex administrative activities\nBasic math skills\nEffective communication and interpersonal skills\n

Experience:

\n3 years secretarial experience, administrative assistant experience preferred.\n

Major Responsibilities and Duties:

\nRecords, Reports, and Correspondence\nPrepare correspondence, forms, reports, manuals, and presentations for the department head and other department staff members.\nCompile, maintain, and file all reports, records, and other documents as\nEnter information related to PEIMS special education records, including detailed information related to initial referrals for special education.\nAccounting\nPerform routine bookkeeping tasks and maintain department budget Prepare and process department purchase orders and payment authorizations.\nOrder and maintain inventory of office supplies and program\nMonitor and process personnel time records including leave requests and reports and submit in accordance with district procedures.\nComplete activities including entering and maintaining records related to the SHARS / Medicaid reimbursement program.\nOther\nAnswer and respond to incoming calls, take reliable messages, and route to appropriate\nMaintain a schedule of appointments and make travel arrangements for department\nMake meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.\nReceive, sort, and distribute mail and other documents to department\nMaintain confidentiality of\nFollow district safety protocols and emergency\nPerform all other duties as assigned.\n

Supervisory Responsibilities:

\nNone.\n

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used:

Standard office equipment including personal computer and peripherals\n

Posture:

Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting\n

Motion:

Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching\n

Lifting:

Occasional light lifting and carrying (less than 15 pounds)\n

Environment:

May work prolonged or irregular hours; occasional districtwide travel\n

Mental Demands:

Work with frequent interruptions; maintain emotional control under stress\nThis document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.\n

Employee:

Date\n

Supervisor:

Date\n

Position Type:

Full-Time\n

Salary:

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