Primary Job Title:

Administrative Assistant Alternate/Related Job Titles:

Office Coordinator, Administrative Coordinator, Office Assistant, Administrative Support Specialist Location:

Cibolo Pay:

$15.00 - $17.00 Essential Responsibilities Administrative Assistant - Bilingual (English & Spanish) Serve as the primary receptionist for incoming phone calls. Provide general administrative support to Signature Plating personnel. Assist onsite visitors and maintain the office welcome board. Maintain conference room supplies and general office inventory. Collect, sort, and distribute daily mail. Perform filing, document organization, and other administrative duties as assigned. Maintain confidentiality when handling employee, customer, and vendor information. Shred confidential documents containing customer or vendor information on a daily basis. Timekeeping, Payroll & Employee Support Enter daily hours for hourly employees into the Overtime Spreadsheet. Distribute daily overtime information to applicable managers and supervisors. Assist with weekly payroll processing. Manage and maintain the Humanity Time (TIMECO) time and attendance system. Assist employees with communications and questions involving the company's PEO partner. Coordinate and maintain new-hire and employee documentation. Ensure all required employment paperwork is completed prior to an employee's start date, including benefit applications and related documentation. Coordinate pre-employment drug testing when required. Assist with employee training, communication, and onboarding. Support rental uniform assignment and management. Purchasing & Vendor Management Manage daily and weekly purchasing activities. Assist with maintaining supplier and vendor records in SAGE, including: Current contact information Supplier approval documentation Payment terms Vendor and supplier order confirmations Provide backup purchasing support as needed. Generate Purchase Orders from Material Requisition Forms. Generate Purchase Orders from Inventory Reorder Reports. Confirm expected Purchase Order delivery dates. Accounts Payable & Invoice Processing Receive and process invoices. Reconcile invoices against Purchase Orders and file supporting documentation. Enter non-PO invoices into the accounting system on a daily/weekly basis. Maintain organized open/unpaid invoice files. Organize and prepare A/P checks for mailing. Mail checks according to established procedures. File paid invoices with corresponding check stubs. Sales & Customer Support Prepare and mail customer invoices according to standard procedures and specific customer requirements. Ensure appropriate postage is applied. Maintain accurate customer account files and documentation. Production & Analytical Data Enter and maintain analytical tracking log data. Update and post daily production tracking reports and charts. Enter weekly chemical tank analysis data. Maintain daily tank and wastewater readings, including: Nickel Acid Copper Chrome Pearl Brite Electro black Nickel Strike RO/DI Systems Wastewater Ensure logbooks contain current and accurate graphs and readings. Records & Filing Maintain organized and current vendor and customer files, including: Vendor Files Open/unpaid invoices Received Purchase Orders Paid invoices Current vendor documentation Customer Files

• Open/unpaid invoices
• Paid invoices
• FFL customer files
• FAA customer files
• Organize previous and historical records in appropriately labeled storage boxes.
• Maintain accurate, accessible, and confidential records.

Required Qualifications & Skills Bilingual in English and Spanish required. Previous administrative or office support experience preferred. Experience with payroll, timekeeping, accounts payable, purchasing, or HR support is highly desirable. Familiarity with an ERP/accounting system; SAGE experience preferred. Proficiency with Microsoft Office and Microsoft products. Strong data-entry and organizational skills. Excellent attention to detail and accuracy. Ability to prioritize multiple tasks and meet daily and weekly deadlines. Strong written and verbal communication skills. Ability to handle confidential employee, customer, and vendor information professionally. Ability to work independently while also supporting a team environment. Manufacturing or industrial office experience is a plus. What We're Looking For The successful candidate will be a dependable, organized, and proactive team member who takes ownership of their responsibilities. This position requires someone who is comfortable working with numbers and records, communicating with employees and vendors, meeting strict deadlines, and handling a variety of administrative responsibilities in a fast-paced manufacturing environment. Other duties may be assigned as needed to support company operations.

Please Call:

210-892-0564 #NBS #ZRSCH