Administrative Assistant Quality Electrical Systems - 3.4 West Jordan, UT Job Details Full-time 11 hours ago Qualifications Microsoft Excel Microsoft Outlook Basic math High school diploma or GED Quality data entry Full Job Description Overview The Administrative Assistant supports daily operations within a fast-paced manufacturing environment specializing in mission-critical switchgear systems. This role is responsible for accurate data entry, purchasing coordination, and travel arrangements for field service technicians. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while ensuring accuracy and efficiency across administrative processes. ________________________________________ Key Responsibilities Data Entry & Documentation Accurately enter, update, and maintain production, inventory, and work order data in company systems Review documents and reports for completeness, accuracy, and compliance with internal standards Create, organize, and maintain electronic and physical filing systems for work orders and project documentation Upload and manage files across internal servers and databases Purchasing & Vendor Coordination Create and process purchase orders for materials, supplies, and services Communicate with vendors to confirm pricing, availability, and delivery timelines Track orders and followup to ensure ontime delivery Maintain accurate purchasing records and assist with inventory tracking Travel Coordination (Field Service Technicians) Arrange travel logistics including flights, hotels, rental cars, and itineraries Coordinate schedules and respond to lastminute travel changes as needed Ensure compliance with company travel policies and budget guidelines Prepare and distribute travel itineraries and confirmations General Administrative Support Assist with reporting, audits, and special projects involving large datasets Support crossfunctional teams including production, engineering, and field service Respond to internal requests for documentation and information Maintain confidentiality of sensitive information ________________________________________ Knowledge and Experience Requirements High school diploma or equivalent Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with ERP systems is a plus Strong data entry skills with high level of accuracy and attention to detail Basic math skills (including decimals and fractions) Experience with purchasing systems or supply chain processes (preferred) Familiarity with technical documentation or manufacturing workflows (preferred) ________________________________________ Core Competencies Excellent organizational and time management abilities Strong multitasking capabilities in a fastpaced environment Strong written and verbal communication skills High attention to detail and accuracy Ability to maintain confidentiality of sensitive information Problemsolving mindset with strong critical thinking skills ________________________________________ Skills and Specifications Ability to manage multiple priorities while maintaining efficiency and accuracy Capability to support crossfunctional teams (production, engineering, field service) Comfort working with large datasets and administrative reporting tasks Adaptability to changing schedules and lastminute travel coordination needs

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Manufacturing/industrial setting with both office and shop floor interaction About Quality Electrical Systems Quality Electrical Systems is an electrical equipment manufacturer in West Jordan, UT. Our state-of-the-art facility has 350,000 square ft of manufacturing space and 75,000 square ft of inventory space. We're an innovative company with countless years of combined experience in the industrial electrical industry. Our primary markets are data centers, oil/gas, water/wastewater, and mining and we have OEM manufacturing contracts with many major international manufactures such as GE/ABB, Yaskawa, Danfoss, TMEIC, and others. After 30 years of business, we now produce a wide variety of custom electrical products including Switchgear, PDCs, VFDs, and more that ship to customers worldwide.