Admin Assistant Elite Gynecology Center Annandale, VA Job Details Full-time Up to $21 an hour 10 hours ago Qualifications Medical documentation Phone communication Copy machines HIPAA Medical scheduling Administrative experience High school diploma or GED Health information regulatory compliance Telephone systems Multi-line phone systems Clinical confidentiality policies Technical Proficiency Office phone management Full Job Description Job description: Greet patients and visitors warmly with a high degree of empathy and professionalism. Manage check-in/check-out processes, ensuring all required paperwork and digital intake forms are complete. Verify patient data including demographics, contact details, and current insurance policies in the EMR system. Maintain waiting room aesthetics, ensuring a clean, calm, and welcoming environment for patients. Scheduling & Communication Answer multi-line phones efficiently, triaging calls to medical assistants, nurses, or billing as appropriate. Schedule appointments dynamically based on clinical urgency (e.g., routine annual exams vs. acute pelvic pain or urgent consults). Confirm daily schedules and manage the patient waitlist to optimize provider daily workflows. Coordinate outgoing referrals to imaging centers for mammograms, ultrasounds, or specialized surgical centers. Financials & Administration Collect copayments , deductibles, and outstanding balances at the time of service. Process faxes , scan physical medical documents into the correct electronic charts, and distribute mail. Adhere strictly to HIPAA regulations, ensuring no private health information is visible or audible to other patients. Verify insurance benefits and obtain procedure benefits. Knowledge of ICD-10 and CPT codes Knowledge of EOBs, prior authorizations, collections calls, analyzing reports. This position will be mainly focusing on working reports such as collections, aging reports, call back reports, etc. Please be comfortable with being on the phone 8 hours a day.

Skills and Qualifications Required Education :

High school diploma or equivalent (GED).

Experience :

Minimum 1-2 years of experience working in a medical front office or high-volume customer service role.

HIPAA Knowledge :

Strong foundational understanding of medical privacy laws and data compliance.

Technical Savvy :

Proficiency with mainstream computer systems and basic office equipment (copiers, scanners, multi-line phones).

Interpersonal Skills :

Exceptional emotional intelligence and a calm demeanor under pressure.

Preferred Specialty Experience :

Prior administrative experience specifically within a Gynecology, OB/GYN, or Women's Health facility.

Software Fluency :

Direct experience using major electronic medical record (EMR) software (Athenahealth).

Terminology :

Familiarity with basic gynecological and obstetric medical terminology.

Bilingual :

Ability to speak fluent English and Spanish is a major asset.

Benefits:

Health insurance

Work Location:

In person

Benefits:

Health insurance

Work Location:

In person

Pay:

Up to $21.00 per hour

Work Location:

In person