Operations Admin

Description We are looking for an organized Operations Admin to support daily office operations for our client in Vancouver, WA. This contract position with potential for a long-term opportunity is ideal for someone who enjoys balancing front-desk interaction, administrative coordination, and accurate recordkeeping in a fast-paced setting. The right candidate will bring strong communication skills, a detail-oriented approach, and the ability to keep workflows moving smoothly while supporting both internal teams and client needs.

Responsibilities:

• Manage day-to-day administrative activities to keep office operations efficient, organized, and responsive.
• Welcome visitors and handle front-desk responsibilities while creating a positive first impression for clients and guests.
• Answer incoming phone calls, direct inquiries appropriately, and provide timely, courteous assistance.
• Enter and maintain data with accuracy, ensuring records and documentation remain current and easy to access.
• Support customer and client communication by preparing information, responding to routine requests, and following up as needed.
• Assist with sales-related administrative tasks such as organizing materials, tracking requests, and coordinating internal support.
• Prepare spreadsheets, update office documents, and use Microsoft Excel to help monitor information and workflow details.
• Provide general clerical support, including filing, scheduling, document handling, and other administrative duties as assigned. Requirements
• Prior experience in an administrative assistant, receptionist, or general office support role.
• Comfortable managing inbound calls and communicating professionally with clients, customers, and internal staff.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Working knowledge of Microsoft Excel and confidence using standard office software.
• Ability to multitask effectively, stay organized, and manage shifting priorities throughout the day.
• Customer-focused approach with strong written and verbal communication skills.
• Experience supporting office operations, clerical processes, or sales support activities is preferred.

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