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RH
Robert Half
Receptionist
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Based on California data
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What they do
A Receptionist greets and directs customers or visitors that come in to an office or business, and answers and directs incoming phone calls. Deals with mail or courier services. May schedule appointments or meeting rooms, gather patient information, or assist with filing or other administrative support work.
$40,998 / year median in California
+4% projected growth
Job Description
Description We are looking for a personable and dependable Receptionist to support daily front desk operations for a CPA firm in San Diego, California. This Contract position is ideal for someone who enjoys helping clients, managing a high volume of incoming calls, and keeping the office organized. The person in this role will serve as the first point of contact for visitors and callers while providing consistent administrative support through scheduling and calendar coordination.
Responsibilities:
- Manage a busy front desk and respond to approximately 50 to 100 incoming calls each day using Ring Central and a multi-line phone system.
- Welcome clients and visitors in a detail-oriented manner, creating a positive and organized front office experience.
- Direct calls to the appropriate team members, take accurate messages, and ensure timely communication across the office.
- Provide light scheduling support by coordinating appointments and updating calendars in Outlook and Google Calendar.
- Maintain a reliable presence at the front desk and deliver attentive customer service throughout the workday.
- Assist with general reception and administrative tasks that help keep daily office operations running smoothly. Requirements
- At least 1 year of experience in a receptionist or front desk support role.
- Proven ability to handle a high volume of inbound calls with accuracy.
- Experience working with multi-line phone systems or switchboards.
- Familiarity with Ring Central, Outlook, and Google Calendar.
- Strong customer service skills and a courteous, detail-oriented communication style.
- Dependable attendance and the ability to maintain consistent front desk coverage.
- Comfortable greeting clients, managing messages, and supporting basic scheduling needs.