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DP
Dual Pro Piston LLC
Receptionist/Administrative Assistant
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Based on Florida data
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What they do
A Receptionist greets and directs customers or visitors that come in to an office or business, and answers and directs incoming phone calls. Deals with mail or courier services. May schedule appointments or meeting rooms, gather patient information, or assist with filing or other administrative support work.
$33,046 / year median in Florida
+16% projected growth
Job Description
Job Summary We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! In this vital role, you will be the first point of contact for visitors and callers, providing exceptional customer service while efficiently managing administrative tasks. Your proactive approach, technical proficiency, and organizational skills will ensure smooth office operations and a welcoming environment. This paid position offers an exciting opportunity to develop your office management expertise and support our team's success. Looking to become part of our team? Email your name and phone number to hr@projectirose.com, and we'll contact you soon. Duties Greet visitors warmly, assist with check-in procedures, and direct them to appropriate staff members Manage multi-line phone systems, screen calls, and relay messages promptly and accurately Handle incoming correspondence, emails, and inquiries with professionalism and efficiency Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents Use Microsoft Office Suite—including Word, Excel spreadsheets, and Outlook—to prepare reports, schedules, and correspondence Perform data entry tasks with high accuracy using productivity software and spreadsheets Support calendar management by scheduling appointments, meetings, and coordinating events Assist with office management duties such as ordering supplies, maintaining equipment, and overseeing general administrative operations Provide customer support by addressing client inquiries via phone or email with courteous communication and problem-solving skills Proofread documents for clarity and accuracy to uphold professional standards Experience Prior office experience or administrative support roles demonstrating familiarity with front desk responsibilities Proficiency in Microsoft Office applications (Word, Excel, Outlook) and data entry skills Experience using multi-line phone systems and managing phone etiquette effectively Bilingual abilities are a plus to serve diverse clients and visitors better Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment Technical proficiency in office management software such as QuickBooks is advantageous for financial or recordkeeping tasks Demonstrated customer service experience showcasing excellent communication skills both over the phone and in person Familiarity with clerical duties including filing, proofreading, calendar management, and document preparation Join us to be a key contributor in creating a positive office atmosphere while supporting daily operations with enthusiasm! This role is perfect for someone eager to grow their administrative expertise in a vibrant professional setting. Interested in joining our team? Send email with your contact information (name and phone number) to email address - hr@projectirose.com, and we'll get in touch with you.