Office Administrative Assistant & Receptionist Hot Grabba LLC / Buttas Hot Grabba — Miami area, FL Full-time | On-site | Monday-Friday, 8:00 a.m.-4:00 p.m.

Pay:

$20-$25 per hour Buttas Hot Grabba is a growing natural-leaf tobacco products company. We're looking for an organized, dependable person to welcome visitors, keep our office running smoothly, and provide administrative support to our Director of Operations. This is a varied role. On a typical day, you might answer calls, check Shopify orders, coordinate a UPS or ODFL shipment, arrange approved supplies for a sales representative, book employee travel, and follow up with a facilities contractor. You'll work closely with our office, warehouse, and sales teams to make sure requests are accurately recorded and completed. What you'll do Welcome visitors, answer calls, receive deliveries, and support daily office activities. Monitor assigned Shopify orders and coordinate order details and fulfillment updates with the appropriate team. Prepare and track UPS shipments and assist with ODFL freight coordination. Organize approved replenishment requests for sales representatives, including products, marketing materials, and business cards. Track office supplies and coordinate approved purchases. Schedule approved facilities maintenance, communicate with contractors, and follow up on open requests. Arrange approved business travel for employees as assigned, excluding the CEO. Maintain accurate trackers and records, communicate progress, and bring problems to the Director of Operations promptly. What we're looking for Experience in office administration, reception, order processing, shipping coordination, or a similar position. Strong attention to detail and the ability to follow several tasks through to completion. Professional communication with coworkers, visitors, customers, carriers, and vendors. Confidence using email, spreadsheets, and online business tools. Good judgment, reliability, and comfort working in a growing business where priorities can change.

Helpful experience:

Shopify, UPS shipping systems, LTL freight coordination, inventory-based businesses, and Spanish-English communication. This is an on-site position reporting to the Director of Operations. To apply, please submit your résumé and briefly describe any experience you have with ecommerce orders, shipping, or office coordination.

Pay:

$20.00 - $25.00 per hour

Language:

Spanish (Required) English (Required)

Work Location:

In person