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Findlay Galleries

Part Time Receptionist/Administrative Assistant

Pay: $18–$25/hr

Posted: 4 weeks ago

Location: Palm Beach, FL (Onsite)

Last Updated: 4 days ago

Hours: Part-Time

Expires: 10/10/2026

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What they do

A Receptionist greets and directs customers or visitors that come in to an office or business, and answers and directs incoming phone calls. Deals with mail or courier services. May schedule appointments or meeting rooms, gather patient information, or assist with filing or other administrative support work.

$33,046 / year median in Florida

+16% projected growth

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Job Description

Prestigious Art Gallery Part-Time Administrative Assistant / Receptionist Are you polished, proactive, and thrive in a refined, fast-paced environment? A prestigious luxury company is seeking a confident and detail-oriented Part-Time Administrative Assistant / Receptionist to be the welcoming face and organizational backbone of our gallery. This role is perfect for someone who enjoys working independently, takes initiative, and delivers exceptional service with professionalism and warmth.

What You'll Do:

As our Administrative Assistant / Receptionist, you will play a vital role in maintaining smooth daily operations and creating an exceptional first impression for clients and guests. Professionally answer and direct incoming phone calls while assisting clients with inquiries Greet, welcome, and direct clients and visitors with poise and discretion Maintain gallery security and communication systems; notify staff of visitor arrivals Coordinate shipping logistics, including obtaining quotes and scheduling shipments of merchandise to clients Assist with planning and supporting special events Manage incoming and outgoing communications and ensure timely follow-ups

What We're Looking For:

Prior administrative or receptionist experience Strong typing and telephone etiquette Exceptional verbal and written communication skills Ability to work independently with minimal supervision Highly detail-oriented with strong follow-through Proficiency in Microsoft Word and Excel (required) Excellent organizational and administrative writing skills Experience in a luxury or high-end professional environment is a plus Why Join Us? Work in a refined and elegant luxury setting Expand your knowledge of Fine Art Be part of a professional, high-caliber team Gain exposure to luxury operations and client service Enjoy a part-time schedule with meaningful responsibility

Pay:

$18.00 - $25.00 per hour

Benefits:

Health insurance Paid time off

Education:

Associate (Required)

Experience:

Customer service: 4 years (Required) Shift availability: Day Shift (Required)

Work Location:

In person