Receptionist Coast Personnel Services Zion, IL Job Details Full-time $17.50 - $18.00 an hour 9 hours ago Benefits Health insurance Dental insurance 401(k) Vision insurance Life insurance Qualifications Computer operation Microsoft Outlook Phone communication Computer literacy Filing Administrative experience Telephone systems Multi-line phone systems Clerical experience Technical Proficiency Full Job Description Overview We are seeking a dynamic and friendly Receptionist to become the welcoming face of our organization. In this vital role, you will be the first point of contact for visitors and clients, ensuring smooth daily operations at the front desk. Your energetic approach and exceptional organizational skills will help create a positive environment while managing a variety of administrative tasks. This paid position offers an exciting opportunity to develop your office management expertise and contribute to a professional, efficient workplace. Responsibilities Greet visitors warmly, determine their needs, and direct them appropriately with excellent phone etiquette and customer service skills Manage multi-line phone systems, screen calls, take messages, and transfer calls efficiently using professional communication techniques Maintain organized front desk operations, including filing, data entry, and managing office supplies to ensure a tidy and functional workspace Schedule appointments, coordinate calendar management, and assist with basic office management duties using productivity software such as Microsoft Office and spreadsheets Handle incoming correspondence, proofread documents for accuracy, and support clerical tasks including word processing and document preparation Utilize computer skills for data entry, updating records in QuickBooks or similar accounting software, and supporting client communication efforts Support team members with administrative tasks such as photocopying, filing, and assisting with special projects to enhance overall office productivity Experience Prior experience in an office environment or front desk role demonstrating strong organizational skills and professionalism Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with familiarity with spreadsheets and data management tools Technical proficiency in using multi-line phone systems, office management software, and basic computer literacy required for daily operations Bilingual abilities are highly desirable to support diverse client interactions and enhance communication within the team Demonstrated experience in customer service or client communication roles that require excellent phone etiquette and interpersonal skills Proven ability to manage time effectively while handling multiple responsibilities in a fast-paced setting Previous clerical or administrative experience including calendar management, filing systems, proofreading documents, and supporting personal assistant functions is preferred Join our team where your enthusiasm meets opportunity! We value proactive individuals who thrive on delivering exceptional service while keeping our office running smoothly. This role is perfect for motivated candidates eager to grow their administrative skills in a vibrant professional environment.

Pay:

$17.50 - $18.00 per hour

Benefits:

401(k) Dental insurance Health insurance Life insurance Vision insurance

Work Location:

In person