Receptionist/Administrative Assistant

Receptionist/Administrative Assistant Palmer Law Group Topeka, KS Job Details Full-time $40,000 - $46,000 a year 1 day ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Life insurance Retirement plan Qualifications Microsoft Word Spanish Phone answering Microsoft Excel Maintaining an organized workspace Microsoft Outlook Multitasking Phone communication Customer service Administrative experience (1-2 years) Greeting customers Client file management Mid-level Microsoft Office Administrative experience High school diploma or GED Calendar management Data entry Court case file organization Microsoft Teams SharePoint Front desk Multi-line phone systems Clerical experience CRM system proficiency Legal case management Appointment scheduling Document management systems 2 years Communication skills File organization Client interaction via phone calls Full Job Description Administrative Assistant (Front Desk & Intake Focus)

Location :

Topeka, KS Pay :

$40,000-$46,000+ per year, depending on experience About Us Palmer Law Group is a leading personal injury law firm committed to exceptional client service, compassionate advocacy, and a collaborative team environment. We are seeking a highly organized, professional, and technology-savvy Administrative Assistant to join our team. This role is essential to the day-to-day operations of our office, serving as the first point of contact for clients while supporting attorneys and staff with administrative and intake-related tasks. We are looking for someone who values consistency, communicates clearly, and is seeking a long-term opportunity within a team-oriented environment. Why Join Us? Stable, long-term opportunity with a well-established law firm Collaborative, professional, and supportive team environment Competitive salary and comprehensive benefits package Consistent schedule with built-in work-life balance

Monday-Thursday:

8:30 AM - 5:00

PM Friday:

8:30 AM - 3:00 PM Pet-friendly office (dogs are a regular part of our workspace!) Key Responsibilities Front Desk & Client Interaction Answer, screen, and direct high-volume phone calls with professionalism and efficiency Greet clients and visitors, creating a welcoming and organized office environment Manage incoming and outgoing mail, legal documents, and deliveries Administrative & Office Support Utilize Microsoft 365 (Outlook, Word, Excel, Teams), Adobe, and office equipment (multi-line phone system, copiers, scanners, fax, postage machine) Maintain accurate schedules, appointments, and shared calendars Accurately track time and maintain awareness of daily schedule and responsibilities Maintain consistent communication with the team throughout the day via phone, email, and internal messaging Organize and maintain digital and physical case files, including working within shared document systems such as SharePoint Oversee readiness and organization of office spaces, including conference rooms, break room, and supplies Assist attorneys and staff with document preparation, intake entry, scheduling, data entry, and correspondence Qualifications & Requirements Minimum 2 years of experience in an administrative or receptionist role Technological excellence in Microsoft 365 (Teams, Outlook, Word, Excel, SharePoint) and general office systems Comfortable learning and navigating new systems (CRM, phone systems, digital calendars) Strong organizational and problem-solving skills with the ability to manage multiple priorities Excellent written and verbal communication skills Reliable, detail-oriented, and able to handle confidential information with discretion Professional, dependable, and punctual Able to work independently while contributing to a team environment Comfortable in a fast-paced setting with competing priorities Strong professional references required Schedule & Work Setting Full-time, in-person position Office-based role in Topeka, KS Consistent attendance and communication regarding availability are expected If you are a detail-oriented, tech-savvy administrative professional looking for a long-term opportunity with a respected law firm, we'd love to hear from you!

Job Type:

Full-time Benefits :

401(k) 401(k) matching Health, dental and vision insurance Life insurance Paid time off Retirement plan

Schedule :

8-hour shift Monday to Friday No nights No weekends

Education:

High school or equivalent (Required)

Experience :

Administrative:

2 years (Required)

Customer Service:

1 year (Required)

Language:

Spanish (Preferred)

Location :

Topeka, KS 66611 (Preferred) Ability to

Commute :

Topeka, KS 66611 (Required)

Job Type:

Full-time Pay:

$40,000.00 - $46,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance

Education:

High school or equivalent (Required)

Experience:

Administrative:

2 years (Required)

Customer Service:

1 year (Required)

Language:

Spanish (Preferred)

Location:

Topeka, KS 66611 (Preferred) Ability to

Commute:

Topeka, KS 66611 (Required)

Work Location:

In person