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SG
Southern Grace Healthcare
Receptionist/Administrative Assistant
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What they do
A Receptionist greets and directs customers or visitors that come in to an office or business, and answers and directs incoming phone calls. Deals with mail or courier services. May schedule appointments or meeting rooms, gather patient information, or assist with filing or other administrative support work.
$31,670 / year median in Louisiana
+9% projected growth
Job Description
Job Overview We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This energetic role is vital in creating a welcoming environment for clients and visitors while ensuring smooth office operations. The ideal candidate will bring a positive attitude, exceptional organizational skills, and technical proficiency to manage front desk duties, support administrative functions, and enhance overall office productivity. This paid position offers an exciting opportunity to develop your administrative expertise within a collaborative and fast-paced setting. Duties Greet visitors, clients, and vendors with professionalism and warmth, providing excellent customer service at all times Manage multi-line phone systems, directing calls efficiently and courteously using proper phone etiquette Handle data entry tasks with accuracy using spreadsheets, Microsoft Office applications, and Google Workspace tools Maintain organized filing systems—both digital and physical—to ensure quick retrieval of documents Assist with calendar management, scheduling appointments, and coordinating meetings for staff and executives Support bookkeeping activities using QuickBooks or similar accounting software for invoicing and expense tracking Perform clerical duties such as proofreading documents, preparing Word processing materials, and managing correspondence Qualifications Proven office management experience with strong organizational skills and attention to detail Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications Excellent computer literacy including data entry, file management, and technical proficiency with productivity software Experience with multi-line phone systems, front desk operations, and customer support roles Bilingual abilities are highly preferred to serve diverse client needs effectively Strong communication skills—both verbal and written—along with professional phone etiquette Previous experience in administrative roles such as receptionist or personal assistant is advantageous Familiarity with QuickBooks or bookkeeping software is a plus Ability to multitask efficiently while maintaining high levels of accuracy and professionalism Join us in delivering exceptional service while supporting the daily functions of our vibrant office environment!