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MC
Minnetonka Center for the Arts
Registrar/Receptionist
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Based on Minnesota data
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What they do
A Receptionist greets and directs customers or visitors that come in to an office or business, and answers and directs incoming phone calls. Deals with mail or courier services. May schedule appointments or meeting rooms, gather patient information, or assist with filing or other administrative support work.
$35,478 / year median in Minnesota
-6% projected decline
Job Description
The Registrar/Receptionist is responsible for reception and a variety of administrative duties: Manage the front desk. Greet and provide information to students, members and the general public. Responsible for the telephones, voice mail and email. Announce visitors for appointments. Disseminate keys as required. Receive and distribute packages. Maintain a clean and orderly appearance. Receive registrations by phone, fax, email, on-line or in person. Promptly record all registrations according to established systems. Monitor and track class sizes according to published minimums and maximums. Maintain enrollment summaries including cancelled, going and full classes. Prepare class lists for each class at the start of a session. Prepare enrollment reports as required. Perform daily posting and reconciliation of receipts. Serve as a central resource for information relating to room scheduling, class changes, class cancellations, deadlines and event dates. Collect and enter all fees including material, model, and production. Process exhibit and retail sales. Provide administrative support to staff as needed. Manage building access and security. Open and close according to policy and procedures. Receive new and renew existing memberships by phone, email or in person. Promptly record all memberships according to established systems. Send out membership acknowledgment letters weekly. Maintain and update attendance records at the completion of each session and gallery opening event. Assist with catalog production. Maintain and update database records.