Find Jobs
Find Jobs Near You – Available Work in Your Location
Skip to job details
IE
Interstate Electrical Construction
Office Assistant/Receptionist
Entry-Level JobVerifiedNo experience needed
Career Insights for Receptionist
See where this job fits in the broader career landscape. Knowing your career path helps you see what's possible from here.
Scorecard
Based on Missouri data
Review key factors to help you decide if this role fits your goals. How is this calculated?
What they do
A Receptionist greets and directs customers or visitors that come in to an office or business, and answers and directs incoming phone calls. Deals with mail or courier services. May schedule appointments or meeting rooms, gather patient information, or assist with filing or other administrative support work.
$33,342 / year median in Missouri
+6% projected growth
Job Description
Overview We are seeking a detail-oriented, and self motivated proactive Office Assistant to assist with our daily operations and ensure the smooth functioning of our office. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a solid understanding of administrative processes. This role is crucial in supporting our team and enhancing productivity through effective management of office functions. Duties Manage day-to-day office operations, but not limited to creating new job numbers and folders for new service calls, entering new jobs into QuickBooks & Paychex for job costing, ordering permits & inspections when needed, keeping current business licenses in various surrounding areas. Handle payroll processing and maintain accurate employee records in compliance with company policies. Utilize QuickBooks for accounting and reporting, ensuring accuracy in all financial documentation. Operate phone systems and demonstrate excellent phone etiquette while managing incoming calls and inquiries. Develop and implement organizational systems for scheduling, filing, and record-keeping to streamline office processes. Assist with human resources tasks, including onboarding new employees and maintaining employee files. Communicate effectively with team members, clients, and vendors to facilitate smooth operations. Experience Experience in an administrative role or as an Office Assistant is preferred. Proficient in QuickBooks or similar accounting software is highly desirable. Excellent organizational skills with a keen attention to detail. Prioritize tasks efficiently. Effective communication skills, both verbal and written, are essential for this role. If you are a motivated individual looking to contribute to a team, we encourage you to apply for this exciting opportunity as an Office Manager.