Receptionist / Administrative Assistant Garrett Hemann Robertson P.C. Salem, OR Job Details Full-time $18 - $23 an hour 10 hours ago Benefits Health savings account Health insurance Dental insurance 401(k) Flexible spending account Paid time off Vision insurance Professional development assistance Opportunities for advancement Life insurance Retirement plan Qualifications Microsoft Word Customer communication Microsoft Outlook Administrative experience Client services Organizational skills Front desk Clerical experience Adobe Acrobat Full Job Description Our law firm is seeking an experienced or aspiring Receptionist / Administrative Assistant to serve as the first point of contact for our clients and guests. This role is ideal for someone who is polished, organized, compassionate, and takes pride in providing outstanding service to both clients and colleagues. At our firm, we understand that many of our clients come to us during significant moments in their lives. We are looking for someone who naturally puts others at ease, communicates with warmth and professionalism, and understands that every interaction reflects our commitment to excellence. You will join a welcoming, collaborative team that values integrity, mutual respect, and a positive work environment. We are committed to investing in our employees and offer meaningful opportunities for professional growth and advancement within the firm. Responsibilities Greet clients and visitors with professionalism, warmth, and discretion. Answer and direct incoming telephone calls with exceptional customer service. Schedule appointments and coordinate calendars. Prepare, organize, scan, and maintain legal documents and client files. Manage incoming and outgoing mail, email correspondence, and office communications. Perform data entry and maintain accurate records. Provide administrative and clerical support. Maintain a welcoming, organized reception area and office environment. Assist with special projects and other administrative duties as needed. Qualifications Outstanding interpersonal and communication skills. A genuine desire to help others and provide exceptional client service. Strong organizational skills with excellent attention to detail. Ability to manage multiple priorities while maintaining accuracy and professionalism. Proficiency with Microsoft Office and general office technology. A high degree of discretion and the ability to maintain confidentiality. Previous receptionist, administrative, or legal office experience is preferred but not required. The Ideal Candidate We are looking for someone who: Demonstrates professionalism, poise, and sound judgment. Treats every guest with empathy, courtesy, and respect. Is dependable, proactive, and eager to learn. Enjoys working in a collaborative, team-oriented environment. Takes pride in producing high-quality work and contributing to the success of the firm. Desires professional growth and career opportunities. Why Join Our Firm? Become part of a respected and growing law firm with a reputation for excellence. Work alongside a supportive, welcoming team that values collaboration and professionalism. Enjoy a positive workplace culture where your contributions are recognized and appreciated. Build a long-term career with opportunities for training, increased responsibility, and professional advancement. If you are seeking more than just a job—and are looking for a place where professionalism, service, and personal growth are valued—we encourage you to apply. Please submit your resume and a brief cover letter telling us why you would be an excellent addition to our team.

Pay:

$18.00 - $23.00 per hour

Benefits:

401(k) Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Professional development assistance Retirement plan Vision insurance

Work Location:

In person