Secretary/Receptionist Law Office of Michael C. Lima East Providence, RI Job Details Full-time $16 - $18 an hour 1 hour ago Qualifications Google Workspace Microsoft Outlook Spreadsheets Word embeddings Attention to detail Organizational skills Multi-line phone systems Full Job Description Job Summary We are seeking a confident, organized, friendly Secretary/Receptionist to join our team! You will be the first face clients see when they walk in the door and the welcoming voice they hear on the phone. You will serve as the backbone of our office operations, ensuring smooth day-to-day functioning through exceptional organizational skills and technical proficiency. Your energetic approach will help foster a welcoming environment for clients and team members alike. You will handle a variety of administrative tasks, manage communication channels, and support office management initiatives to keep our workplace efficient, productive, and professional. If you thrive in a fast-paced environment and possess a passion for delivering outstanding customer support, this is the perfect opportunity for you! This job is a growing position in our company. As you thrive in this position more opportunities will be opened for you. Duties Manage multi-line phone systems Greeting visitors, handling inquiries, and directing calls with excellent phone etiquette Data entry records using spreadsheets, Microsoft Office tools Organize and file documents systematically to ensure easy retrieval and compliance with company policies Support office management activities including calendar management, scheduling appointments, and coordinating meetings Perform clerical duties such as proofreading documents, preparing Word processing materials, and managing correspondence Facilitate client communication by providing timely responses to inquiries and supporting customer service efforts Handle office supplies inventory, order necessary items, and ensure the workspace remains organized and efficient Support medical or dental receptionist duties if applicable, including patient check-in/out processes and appointment scheduling Experience Job experience is not necessary however you must be able to work in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for productivity and communication You must have strong organizational skills with attention to detail Exceptional customer service skills with the ability to communicate clearly via phone and in person Bilingual abilities are a plus to effectively serve diverse client needs Prior experience in front desk operations is a plus Ability to manage time effectively while juggling multiple responsibilities in a fast-paced environment Join us to be part of an energetic team dedicated to excellence!

Pay:

$16.00 - $18.00 per hour

Work Location:

In person