We are seeking an upbeat and happy Receptionist Office Assistant to join our team and provide essential administrative support across daily office operations. This role is ideal for a proactive professional who enjoys creating structure, improving efficiency, and supporting team success through exceptional detail-oriented and highly organization and communication. You will welcome clients as they walk in and greet them warmly over the phone. Our office operates at a very fast pace and handles strictly confidential information. The successful candidate will assist managers and employees with administrative tasks, coordinate schedules, maintain records, support office procedures, and serve as a key point of contact for internal teams and external clients. Key Responsibilities

First Impressions:

Greet arriving clients with an enthusiastic and positive attitude. While providing professional front-office support

Phone Management:

Manage incoming calls with a warm, energetic, and professional voice. Professionally handle messages and correspondence to and from clients.

Message Routing:

Take detailed messages and ensure they get to the right team member.

Coordination of Calendars:

schedule appointments on multiple calendars and confirming upcoming appointments with clients.

Work Order Scheduling:

Schedule and coordinate work orders for the entire office workload as it comes in.

Data Organization:

Securely file and save emails into individual digital client folders. Maintain accurate electronic and physical filing systems

Client Outreach:

Make cold calls to past clients to schedule upcoming appointments

Efficiency:

Multitask effectively to handle daily front-desk operations Qualifications

Software Knowledge:

Proficiency with QuickBooks and Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Experience with Drake Software is a major plus.

Communication:

Reliable message-taking skills and strong professional follow-up habits.

Discretion:

Strong sense of integrity and commitment to maintaining data privacy.

Personality:

Naturally upbeat, resilient, friendly, and exceptional with customer service. Professional attitude with strong interpersonal skills

Composure:

Proven ability to manage a heavy workload and stay positive in a fast-paced environment. Strong organizational skills with the ability to prioritize multiple tasks and deadlines. Education & Experience

• High school diploma or equivalent required
• Additional certification or training in Administrative Assistance, Office Management, or a related field is a plus
• Prior experience supporting executives, managers, or office teams is preferred Why Join Us?

You will have the opportunity to contribute to a professional and collaborative workplace while playing an important role in keeping daily operations organized, efficient, and successful.

Pay:

$15.00 - $18.00 per hour Ability to

Commute:

Easley, SC 29642 (Preferred)

Work Location:

In person