Position Summary The Preconstruction Coordinator supports the estimating and business development teams by helping manage bid opportunities from initial receipt through final submission. This role is responsible for organizing bid documents, tracking deadlines, coordinating communication, maintaining bid files, assisting with subcontractor/vendor outreach, and helping ensure Nationwide Sports Construction's preconstruction process is followed consistently. This position requires strong organization, communication, attention to detail, and the ability to manage multiple deadlines in a fast-paced construction bidding environment. Key Responsibilities Bid Intake & Opportunity Tracking The Preconstruction Coordinator will assist with receiving, reviewing, and organizing new bid opportunities.

Responsibilities include:

Log new bid opportunities into the company tracking system. Review bid invitations for basic project information, due dates, required documents, scope, location, and delivery method. Set up project folders and ensure all documents are saved in the correct location. Track bid due dates, pre-bid meetings, addendum deadlines, and internal review dates. Notify the estimating team of new opportunities and upcoming deadlines. Help maintain the bid calendar and preconstruction workload tracking. Document Management This role is responsible for helping keep bid documents organized and current throughout the bidding process.

Duties include:

Download and organize plans, specifications, addenda, bid forms, and supporting documents. Monitor bid platforms such as BuildingConnected, online plan rooms, or owner/CM portals for updates. Ensure addenda are downloaded, distributed, and acknowledged. Maintain clear file naming and folder structure in accordance with company standards. Assist estimators by locating specific bid documents when needed. Confirm final bid forms and required attachments are complete before submission. Vendor & Subcontractor Coordination The Preconstruction Coordinator will assist in communication with vendors, subcontractors, and supplier partners.

Responsibilities include:

Send bid invitations to subcontractors, suppliers, and vendors. Follow up with invited bidders to confirm interest. Track subcontractor and supplier participation. Help obtain pricing for scopes such as turf, fencing, drainage, concrete, asphalt, trucking, stone, sitework, and related athletic facility construction items. Maintain subcontractor and vendor contact information. Communicate bid updates, addenda, and deadline reminders to outside partners. Estimating Team Support This position supports the estimating team throughout the bid process.

Duties may include:

Assist with preparing bid forms, proposal templates, scope sheets, bid bonds, and qualification documents. Help assemble proposal packages for review. Track outstanding pricing, scope clarifications, RFIs, and proposal requirements. Help ensure assumptions, exclusions, alternates, unit prices, and allowances are clearly documented. Support the final bid submission process to help ensure proposals are submitted on time and complete. Communication & Follow-Up The Preconstruction Coordinator will help keep communication organized between internal and external parties.

Responsibilities include:

Draft and send professional emails related to bid invitations, Bid Packages, follow-ups, addenda, and proposal coordination. Help track RFIs and responses. Communicate schedule changes, bid extensions, and addenda updates to the preconstruction team. Coordinate with operations when project information needs to be reviewed prior to bid submission. Help transition awarded projects from preconstruction to operations. Process & Administrative Support This position will help strengthen the company's preconstruction systems and consistency.

Duties include:

Maintain preconstruction checklists and bid tracking tools. Help ensure company estimating standards and templates are used. Support the development and improvement of repeatable bid processes. Track bid results when available. Assist with maintaining historical bid information and project data. Provide general administrative support to the preconstruction department as needed. Required Qualifications 2-3 years of experience in construction administration, estimating support, project coordination, or preconstruction. Ability to manage multiple projects and deadlines at the same time. Ability to learn construction plans, specifications, bid forms, and proposal requirements. Proficiency with Microsoft Office, Outlook, Excel, Teams, and PDF software. Clear written and verbal communication skills. Professional attitude when communicating with owners, general contractors, construction managers, subcontractors, and vendors. Strong organizational skills and attention to detail. Self-motivated and able to follow through on tasks without constant oversight. Preferred Qualifications Experience with BuildingConnected, online plan rooms, Bluebeam, and Microsoft Office Suite. Familiarity with athletic field construction, civil sitework, synthetic turf, natural turf, drainage, fencing, concrete,asphalt, or sports facility construction. Experience reading plans and specifications. Prior experience supporting bids for public or private construction projects. Key Skills Bid coordination Document control Deadline tracking Vendor and subcontractor communication Plan and specification organization Addenda tracking Proposal assembly Attention to detail Team communication Follow-through and accountability Success Measures Success in this role will be measured by: Bid opportunities are logged and organized promptly. Bid deadlines and addenda are tracked accurately. Estimators receive timely support and complete information. Vendors and subcontractors are invited and followed up with consistently. Proposal packages are complete and submitted on time. Project files are organized and easy for the team to use. Communication between preconstruction, vendors, and operations is clear and professional. Company preconstruction processes are followed consistently.

Benefits:

401(k) 401(k) matching Dental insurance Disability insurance Health insurance Paid time off Retirement plan Tuition reimbursement Vision insurance Application Question(s): Briefly describe your experience coordinating construction bids, including organizing bid documents, tracking deadlines/addenda, and communicating with subcontractors or vendors.

Experience:

Pre Construction:

2 years (Required)

Work Location:

Hybrid remote in Valles Mines, MO 63087