Asset Management Specialist

Primary Duties:

Assist with daily repairs, upkeep, and general maintenance of facilities and company properties. Support the team in ensuring maintenance tasks are completed efficiently while helping care for company assets, including building interiors/exteriors and company vehicles.

Responsibilities:

• Assist the team with building maintenance and operational activities across all company facilities
• Conduct communication with contractors and third-party vendors to ensure smooth operations
• Support coordination of vendor services for maintenance items, activities, and tasks
• Assist in maintaining site safety programs and ensuring safety policies are followed
• Help monitor the functionality of building systems such as fire alarms, badge systems, and other equipment
• Prepare basic maintenance reports and documentation as needed
• Assist other departments with maintenance-related requests and tasks
• Ensure maintenance procedures follow company policies and compliance requirements
• Assist and connect with the correct vendor for maintenance of facility systems including HVAC, plumbing, refrigeration, and ventilation
• Support inventory tracking of spare parts, supplies, and maintenance materials within the department
• Assist with maintaining the supply room and organizing inventory
• Upkeep office systems such as phone systems and mail/shipping (e.g., FedEx, general mail)
• Process invoices and documentation through internal systems (e.g., SAP, Approval reporting systems)
• Perform general facility support tasks assigned by supervisors

Recommended Skill Set:

• Basic computer skills (e.g., Microsoft Excel and general office software)
• Ability to perform basic hands-on maintenance and minor repairs
• Judgment skills to identify issues and connect with the appropriate vendor in a timely manner Work environment and other requirements: The work environment is a non-smoking office environment.

Ability to perform occasional heavy lifting is required. Role involves a mix of standing, walking, and office work (computer and phone use). Accommodation can be made for employees with disabilities. Travel is needed based on job requirements.