Athletics Business Manager

Athletics Business Manager Hampton University - 3.6 Hampton, VA Job Details Full-time 3 hours ago Benefits Disability insurance Dental insurance Vision insurance Life insurance Qualifications Microsoft Excel Financial software Financial regulatory compliance Technical Proficiency Excel data analysis Full Job Description Salary $0.00 Semi-Monthly Location 200 William R. Harvey Way, Hampton, VA 23668 Job Type Full-Time Department Director of Athletics Opening Date 05/14/2026 Description The Athletics Business Manager serves as the primary finance and business operations professional within the Athletic Department while maintaining a direct reporting relationship to the Deputy CFO in the Business and Finance Office. This unique dual-positioning structure ensures strong financial oversight and institutional alignment while providing dedicated on-site support to Athletics operations. The position is responsible for the efficient management and strategic leadership of all aspects of the Athletic Department's business and finance operations, including organizational oversight of business office staff and compliance with all NCAA rules and regulations. The Athletics Business Manager serves as a member of the executive and senior leadership teams. Examples of Duties Financial Management & Strategic Planning Assist in the development and management of the annual budget for the Athletics Department, working with the Deputy Athletics Director to ensure financial resources are allocated efficiently across all athletic programs and align with strategic goals Provide oversight of the division's fiscal management, including budget development and reporting of the operating budget, restricted funds, and revenue streams Monitor and report on the financial performance of the department, providing regular updates to senior management and stakeholders Develop comprehensive financial forecasting models and long-term strategic financial planning for the Athletic Department Create and maintain sophisticated financial reports for the Athletic Director, Deputy AD, Deputy CFO, and senior leadership Collaborate with coaches, staff, and university officials to forecast financial needs and plan for upcoming seasons and events Communicate detailed financial data and analysis to all head coaches and area supervisors Develop advanced data analytic tools to generate short and long-term financial projections regarding operating revenues and expenses Operational Oversight & Compliance Oversee the processing of financial transactions related to all athletic programs, including accounts payable and accounts receivable Review, reconcile, and track the division's purchase requisitions, vendor payments, and credit card transactions, maintaining accurate records of outstanding balances and ensuring proper documentation for final approval by Athletics leadership Manage the procurement and contracting process for athletic equipment, services, and facilities across all sports programs Manage the daily operations of the Athletics business office with strong attention to internal controls and audit compliance Ensure strict compliance with all NCAA rules and regulations, conference requirements, and university financial policies Supervise and mentor multiple full-time staff members and graduate assistants within the Athletics business office, fostering a collaborative and efficient work environment Audit & Reconciliation Management Lead the Athletic Department's participation in monthly reconciliation processes, year-end close procedures, and all internal/external audits related to athletic accounts Coordinate with external auditors during annual audits and address any findings specifically related to the Athletics Department Review NCAA financial reports and EADA (Equity in Athletics Disclosure Act) reports for accuracy before Financial Services submission Maintain comprehensive documentation and audit trails for all athletic financial activities Conduct detailed financial analysis and prepare comprehensive reports to assist in decision-making and strategic planning Revenue Generation & Contract Management Lead the development of financial strategies to increase revenue streams, including ticket sales, merchandise, sponsorships, and fundraising initiatives Conduct revenue reconciliation for Athletics Department income streams to ensure accurate financial reporting Cross-Functional Collaboration Collaborate extensively with multiple campus partners on accurate reporting and financial projections, including ticket office, Business and Finance Office, and other business units Serve as primary Athletics liaison to the Business and Finance Office, ensuring seamless communication and compliance Participate in university-wide financial planning and strategic initiatives as they relate to Athletics Typical Qualifications Bachelor's Degree in Finance, Accounting, Business Administration, or other accredited business-related field from an accredited institution Five to seven years of progressive experience in accounting, higher education finance, and/or sports administration, or an equivalent combination of education and experience Strong working knowledge of accounting best practices for higher education institutions Comprehensive understanding of NCAA rules and regulations, particularly financial reporting requirements Expertise in the Department of Education's Equity in Athletics Disclosure Act (EADA) and NCAA financial reporting standards Advanced proficiency in financial analysis technology and computer applications including Banner ERP, Microsoft Excel, and other relevant business intelligence tools Preferred Qualifications CPA certification or progress toward certification Big 4 accounting firm experience providing exposure to complex financial operations and audit processes Experience in collegiate athletics business operations at Division I level Familiarity with CAA Conference or similar mid-major conference financial requirements and reporting Knowledge of university budget processes and state/federal compliance requirements for higher education Experience with audit processes in higher education or athletics environments Proficiency with PowerBI and other advanced business intelligence tools

Supplemental Information Technical Skills Advanced Financial Analysis:

Ability to create complex financial models, forecasts, and analytical reports

Budgeting and Planning:

Experience developing multi-million dollar budgets with multiple revenue streams and funding sources

Audit and Compliance:

Strong understanding of audit processes, internal controls, and regulatory compliance

Technology Proficiency:

Advanced skills in financial software and systems, with expertise in Banner ERP and Microsoft Excel, plus familiarity with business intelligence tools

Professional Skills Strategic Thinking:

Innovative and creative problem-solving abilities with focus on long-term planning

Communication:

Excellent oral, written, and interpersonal communication skills for diverse stakeholders

Leadership:

Proven ability to lead teams effectively and work with minimal supervision Attention to

Detail:

Exceptional accuracy and attention to detail in financial reporting and compliance matters

Relationship Management:

Ability to build and maintain professional relationships across multiple departments and external partners Athletics and Higher Education Knowledge Understanding of collegiate athletics operations, including NCAA compliance, revenue generation, and unique financial challenges Knowledge of higher education finance including state funding, grants, and institutional financial processes Awareness of athletics industry trends and best practices in sports business management Other Necessary Requirements

KEY REPORTING STRUCTURE

Primary Reporting Line:

Deputy CFO, Business and Finance Office Operational Location:

Athletics Department Collaborative Relationship:

Works closely with

Athletic Director and Deputy Athletic Director Matrix Leadership:

Provides financial expertise to Athletics while ensuring institutional financial compliance and oversight Employer Hampton University Address 200 William R. Harvey Way Hampton, Virginia, 23668 Phone 757-727-5250 Website www.hamptonu.edu We offer a complete benefits package to full-time employees and part-time employees who regularly work 20 hours or more per week including health care, dental, vision, retirement, life insurance, short-term disability, long-term disability, legal insurance, accident, critical illness, hospitalization, tuition remission, holidays, vacation, and sick leave. To learn more details, visit our website: https://home.hamptonu.edu/hr/benefits/.