Find & Apply For Office Manager Jobs in Saint Augustine, Florida

JBH Custom Homes & Remodeling is hiring an organized, dependable Construction Office Administrator to support our owners and help keep daily operations running smoothly. We handle custom homes, additions, and remodeling projects. This position is a good fit for someone who enjoys organizing paperwork, coordinating schedules, communicating with people, and following tasks through to completion. You will work closely with the owners, project manager, field crews, subcontractors, suppliers, and customers.

Your responsibilities will include:

Answer phone calls and emails and assist with customer communication. Help coordinate project schedules, appointments, inspections, and deliveries. Prepare permit paperwork, submit applications, and follow up with building departments. Assist with employee onboarding, time tracking, and payroll preparation. Request supplier pricing, place approved material orders, and track deliveries. Organize invoices, receipts, purchase orders, proposals, and change orders. Assist with entering and organizing information in Houzz Pro and QuickBooks. Maintain current project files, including plans, permits, selections, and subcontractor documents. Track outstanding tasks and keep the owners informed of deadlines and items needing attention. We are looking for someone with: Previous office administration experience; construction experience is preferred. Strong organization, attention to detail, and professional communication skills. The ability to prioritize tasks and follow through with minimal reminders. Confidence using email, spreadsheets, calendars, and digital filing systems. Discretion when handling customer, employee, and financial information. A willingness to learn our systems and construction processes. Experience with Houzz Pro, QuickBooks, Google Workspace, permitting, payroll, or purchasing is a plus. Familiarity with local building department procedures is especially helpful. We provide a company laptop and phone, direct support from ownership, and opportunities to grow with the business. Scheduling flexibility may be available for the right candidate.

To apply:

Submit your resume through Indeed and include your availability and a brief description of your relevant office or construction experience.

Pay:

$20.00 - $27.00 per hour Expected hours: No more than 45.0 per week

Benefits:

Flexible schedule Paid time off Professional development assistance

Work Location:

Hybrid remote in Saint Augustine, FL 32084