Find & Apply For Office Manager Jobs in Saint George, Utah

A beautiful community is currently looking for an outgoing candidate to fill our Full Time Business Office Director position. The Business Office Director will work Monday - Friday 8am - 5pm. The candidate might have to work some weekends and holidays depending on the community needs.

•Offer of employment is contingent upon successfully passing pre-employment drug test, criminal background check and/or general reference check.

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ESSENTIAL JOB FUNCTIONS

Maintain and oversee specific processes for the collection and maintenance of resident data, which includes resident statement accuracy, signing Resident Admission Agreement with resident/responsible party and assemble resident administrative files. Review Resident Aging Report, taking appropriate action on past due amounts, confirming level of care to billing accuracy, resident demographic information, etc. Responsible for the recording, collection and posting of all collected due amounts electronically in a timely fashion. Responsibly manage and supervise all front desk/clerical personnel including scheduling, assignment, direction, performance review (including input on pay adjustments), hiring and discipline consistent with company policy. Assist the Executive Director with managing the community's operation by utilizing independent judgment and discretion to review and advice on billing issues, expenditures and budgetary matters for the community, including management and posting of the daily cash deposits. Prepare staff payroll and submit it in a timely fashion to Service Center. Manage and direct all accounts receivable, to include pursuit and follow-up of unpaid balances. Ensure correct coding of the community's accounts payable and accrued expenses as needed. Direct collection of on-site employee data related to, among other things, demographics, payroll, employee benefits and employee leave administration. Ensure employee files are maintained in accordance with company's policies and procedures as well as federal, state, and local regulations. Primary community responsibility for assistance with month-end close process which includes, among other things, accrual preparation and analysis of general ledger/monthly operating statements. Work with Executive Director to fully understand operating results and trends. Diligently work toward the completion of special projects, request, and assignments as appropriate. Serve as the community's "manager-on-duty" on a regular basis. Assist in sales process by conducting inquiry tours as necessary, complete marketing reports as directed by ED, update waiting lists and resident roster, assemble brochures and reorder when needed. May drive company vehicle from community to social and other various destinations (only if required by community). Work with Executive Director to ensure coordination of resident move-ins (move-in paperwork), move-outs (move-out checklist), and day-to-day administration needs of residents are met. Interview or help coordinating interviews of candidates for employment; analyzes qualifications, checks references, and makes recommendation for employment; provides new hires with employment information and office procedures. Maintain a current knowledge of state and federal Personnel policies, procedures, laws, rules, and regulations. Supervise the administration of the community's personnel program in carrying out the rules, regulations, and policies under which it operates. Responsible for timely filing and reporting to ED, COO, Service Center and Human Resources representatives any changes for employees' protected leave of absence as may be required under state/federal laws or regulations including: FMLA.

Knowledge, Skills and Abilities Required:

Age 21 or older. Associate or bachelor's degree in Accounting, Business, Finance or a related field and two (2) years of experience with business office management, finance or accounting preferred; or an equivalent combination of education and experience. Working knowledge of federal and state employment laws. Able to clearly present information through the spoken word. Can accurately communicate, providing the necessary level of detail even under stressful or demanding conditions. Ensures a positive attitude and team orientation is exhibited in verbal and non-verbal communication. Past history of solid performance management skills, including the ability to type up letters, communicate performance expectations, document performance conversations, coach and document performance issues and complete performance management expectations as guided by the Company. Proficient in using Microsoft Office Programs and ability to operate standard office equipment. Maintain current First Aid certification and CPR certification. Ability to read, write, speak and comprehend the English Language.

Job Type:

Full-time Pay:

$22.00 - $25.00 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person