Find & Apply For Office / Administrative Assistant Jobs in Coolidge, Arizona

Job No:

543335

Work Type:

Full-time Location:

COOLIDGE

Categories:

Administrative Support/Customer Service

DEPARTMENT ECONOMIC SECURITY DES

works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona. DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life.

ADMINISTRATIVE SECRETARY 2800

North Highway 87, Coolidge, Arizona, 85128 2nd

Shift:

2:30 PM

• 11:00 PM

DES DES DES DES DES

The Department of Economic Security, Division of Developmental Disabilities ( DDD ), is seeking an experienced and highly motivated individual to join our team as an Administrative Secretary II. This position requires an individual to coach, teach, mentor and provide direct support to members who have Developmental Disabilities (i.e., autism, cerebral palsy, intellectual disability or epilepsy) ranging from mild to profound. The majority of services are designed to meet personal needs of members in Intermediate Care Facilities ( ICF ) and group home settings. DDD provides individuals with developmental disabilities, and their families, services and supports that are flexible, high quality, and member driven. These services provide individuals with opportunities to exercise their rights and responsibilities of independent decision-making and engagement in the community. Applicants for this position cannot be licensed or certified by the DDD Office of Licensing Certification and Regulation, cannot have a principal interest in or have a spouse or close family with principal interest in a DDD Qualified Vendor Agreement, and cannot be employed or subcontracted by a DDD Qualified Vendor.

• Provides clerical and administrative support to ATPC unit managers as directed. Manages and ensures meetings and appointments are placed on unit managers' calendars and reserves conference rooms. Researches and responds to inquiries for information, issues and concerns requested by staff and the public both in person and by telephone.
• Answers the telephone, screen calls and refers customers to the appropriate person following administration and office guidelines. Takes accurate messages and routes to the appropriate person.
• Greets visitors, issues visitor passes and directs visitors; types correspondence (i.e., reports, memos, emails, etc.); creates and modifies spreadsheets and presentations. Ensures confidentiality and privacy of information. Explains and facilitates job applications for walk-in candidates. Refers unresolved customer complaints to designated departments for further investigation.
• Checks in and out office and vehicle keys; schedule and coordinate use of vehicles from the motor pool. Secures and places the monies received in safe.
• Provides support including mailing, scanning, faxing and copying of documents. Maintains electronic and hard copy filing systems.
• Switchboard operation, communication / two-way radio etiquette and operation of postal equipment
• Administrative and clerical procedures and systems such as word processing, managing files and records, other office procedures
• Principles and processes for providing customer and personal services
• Communication, conflict resolution, mediation and collaboration techniques
• Customer service practices and technique to provide good customer service
• Oral and written communication
• Problem solving
• Effective time management and organizational skills for managing and prioritizing tasks
• Customer service techniques
• Typing and data entry Ability to:
• Remain calm and professional in dealing with potentially upset guardians and other emergency situations
• Use and operate standard office equipment, switchboard, computer systems (Google Chrome, Google Sheets, Google Slides, Gmail, Internet and Adobe), two-way radios, etc.
• Organize and prioritize work, multi-task, and attention to detail
• Learn and apply State, DES , and ATPC policies, procedures, and directives
• Screen and refer incoming telephone calls to appropriate staff
• Work independently or collaboratively with a group
• interacting and dealing with the public in a customer service environment
• operating a switchboard
• Employee shall have a valid Level One fingerprint clearance card issued pursuant to Arizona Revised Statute 41-1968 in order to work with children and vulnerable adults.
• Candidates for this position shall be subject to a search of both the Department of Child Safety Central Registry pursuant to A.

R.S. 8-804 and the Adult Protective Services Registry pursuant to

A.R.S. 46-459.

• Successfully pass background and reference check; employment is contingent upon completion of the above-mentioned process and the Agency's ability to reasonably accommodate any restrictions.
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
• Affordable medical, dental, life, and short-term disability insurance plans
• Participation in the Arizona State Retirement System ( ASRS ) and long-term disability plans
• 10 paid holidays per year
• Paid vacation and sick time
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child.
• Deferred compensation plan
• Wellness plans
• Tuition Reimbursement
• Stipend Opportunities
• Infant at Work Program
• Rideshare and Public Transit Subsidy
• Career Advancement & Employee Development Opportunities To view full details and how to apply, please login or create a Job Seeker account