Find & Apply For Office / Administrative Assistant Jobs in Perris, California

Under supervision Administrative Technician I to perform a variety of responsible and complex administrative and administrative support duties involved in the support of one or more functions or City departments, working independently and according to policies, procedures, and methods, while providing general information and assistance to the public. This recruitment will fill one (1) vacancy within the Economic Development Department. The City seeks candidates who have Economic Development experience within a local government agency.

SUPERVISION EXERCISED

Exercises no supervision. Perform a wide variety of responsible and complex administrative and support duties in support of one or more of the assigned city functions or departments; relieve management staff by providing a variety of administrative support activities. Plan, organize, and carry out administrative assignments; research, compile, and organize information and data from various sources on a variety of specialized topics related to projects, programs, and activities in assigned area. Participate and assist in the administration of the assigned function, department or activity; may organize and manage administrative activities; recommend organizational or procedural changes affecting assignments and support activities. Serve as initial contact / resource person for the assigned function, department or activity; screen calls, visitors, and communications; respond to complaints and requests for information and assistance; interpret and explain regulations, procedures, policies, systems, rules, and precedents in response to inquiries and complaints from the public, City staff, representatives of other organizations, and others; research and gather information to provide accurate answers and information; refer more technical questions or issues to appropriate City staff; ensure follow up to inquiries. Format, generate, proofread, and produce final copy of a wide variety of reports, letters, memoranda, spreadsheets, and statistical tables and charts; type from rough draft, verbal instruction, or recordings; review drafts for punctuation, spelling, and grammar; make or suggest corrections to drafts; independently compose letters, memoranda, or basic reports from general instructions or information related to assigned responsibilities; arrange for or distribute copies of material. Provide technical assistance to citizens regarding department policies, procedures, services, and operations. Verify and review forms and reports for completeness and conformance with established regulations and procedures; apply specialized knowledge of functional or departmental and program policies and procedures in determining completeness of information, such as, applications, permits, records, and files. Initiate and maintain a variety of files and records for information related to the assigned function, department or activity, including official resolutions and ordinances; budgets, purchasing transactions, personnel, payroll, and other records to assist in the management or administration of functional and departmental programs; ensure proper filing of documents in departmental or central files; maintain and update resource materials; maintain department's files. Assist in a variety of function and department operations; conduct special projects and assignments as requested. Maintain calendars of department activities, meetings, and various events; schedule City staff meetings or meetings between City staff and other groups or organizations; arrange for necessary materials to be available at meetings; coordinate travel arrangements for department staff as necessary. Serve as administrative support to various committees, commissions, and task forces; prepare, copy, and distribute meeting agendas and related materials, minutes, resolutions, or other formal documents. Operate a variety of modern office equipment and software, such as computers, copiers, and printers to enter and retrieve data to produce various documents, reports, and communiques. Participate in the development, administration, and monitoring of the department's budget. Receive payments or fees; issue receipts; maintain records of transactions.

OTHER JOB RELATED DUTIES

Perform related duties and responsibilities as assigned.

Knowledge of:

Office management principles. Modern office procedures, methods, and equipment including computer equipment. Computer hardware and software, applications, methods, techniques, and programs. Principles of business communications and writing. Principles and procedures of record keeping. Techniques used in public relations. English usage, spelling, vocabulary, grammar, and punctuation. Safe driving principles and practices.

Skill to:

Operate modern office equipment including computer equipment and software. Type at a speed of 60 words per minute and enter data at a speed necessary for successful job performance. Take and transcribe recorded minutes. Operate a motor vehicle safely.

Ability to:

Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative. Schedule and coordinate projects; set priorities; adapt to changing priorities. Work cooperatively with other departments, City officials, and outside agencies. Respond to requests and inquiries from the public. Compile and maintain complex and extensive records and prepare routine reports. Exercise good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs. Communicate clearly and concisely, both verbally and in writing. Establish, maintain, and foster positive and harmonious working relationships with those contacted during work.

Minimum Qualifications:

Experience:

Two years of responsible clerical experience.

Training:

Equivalent to a high school diploma supplemented by specialized training in business or administration

License or Certificate:

Possession of an appropriate, valid driver's license and insurability at regular rates for the City's automobile insurance.

Special Requirements:

Essential duties require the following physical skills and work environment: Ability to work in a standard office environment including ability to sit, stand, walk, kneel, crouch, stoop, squat, twist, and lift 10 lbs.; ability to travel to different sites and locations. See minimum qualifications as listed above under each level.