Find & Apply For Operations Manager / Supervisor Jobs in Ocala, Florida

Real Estate Administrative & Operations Coordinator Company:

Professional Realty of Ocala /

Property Managers of Ocala Location:

Ocala, FL 34474

Job Type:

Full-Time Pay:

$20.00-$25.00 per hour, based on experience

Work Location:

In Person Schedule:

Monday-Friday Join Our Growing Real Estate Team! Professional Realty of Ocala is an award-winning, locally owned real estate brokerage dedicated to exceptional service, strong relationships, and making a positive impact in our community. Alongside our sister company, Property Managers of Ocala, we provide residential real estate and property management services throughout the Ocala area. We're looking for a highly organized, proactive, and dependable Real Estate Administrative & Operations Coordinator to become an essential part of our growing team. This is more than a traditional administrative assistant position. We're looking for someone who takes ownership, anticipates needs, solves problems, and enjoys keeping a busy real estate office running smoothly. If you're detail-oriented, resourceful, comfortable managing multiple priorities, and take pride in getting things done right, we'd love to meet you! Key ResponsibilitiesReal Estate Transactions & Brokerage Operations Coordinate real estate transactions from contract to closing, ensuring deadlines and documentation are properly managed. Monitor contract deadlines, escrow deposits, inspections, financing milestones, and closing dates. Review transaction files before and after closing for accuracy, completeness, and brokerage compliance. Communicate professionally with real estate agents, buyers, sellers, lenders, title companies, and vendors. Assist with MLS listing entry, listing documentation, photography coordination, and property updates. Maintain accurate transaction records using SkySlope and other brokerage systems. Prepare monthly closing reports, agent production tracking, and transaction activity reports. Proactively follow up on outstanding documents, deadlines, and administrative tasks. Property Management & Field Support Conduct routine property inspections Assist with move-in and move-out inspections. Install and remove real estate signs and lockboxes. Coordinate property access Perform local property-related errands bank deposits, and field assignments as needed. Office Administration & Agent Support Coordinate daily office operations, incoming calls, emails, scheduling, and office supplies. Provide administrative and transaction support to the broker. Assist with new agent onboarding, training sessions, and office meetings. Maintain organized agent records, transaction files, and company documentation. Collaborate with virtual support staff to ensure tasks and follow-ups are completed. Help develop and improve office procedures, checklists, and workflows. Maintain a professional, welcoming, and organized office environment. Perform local property-related errands bank deposits, and field assignments as needed Events & Community Involvement Assist with planning and coordinating brokerage events, agent appreciation activities, and training sessions. Support client appreciation programs and community outreach initiatives. Coordinate event logistics, supplies, vendors, and setup.

Qualifications Required:

Previous experience in an administrative, office operations, or coordination role. Excellent organizational skills and exceptional attention to detail. Ability to independently manage multiple priorities, deadlines, and responsibilities. Strong written and verbal communication skills. Proficiency with Google Workspace, Microsoft Office, spreadsheets, and office technology. Excellent customer service skills and a professional demeanor. Valid driver's license, reliable transportation, and willingness to travel locally. Comfortable performing property inspections and other field-related responsibilities.

Preferred:

Experience in real estate, property management, title, or transaction coordination. Familiarity with MLS systems, SkySlope, and CRM software Experience with real estate contracts, transaction documentation, and closing procedures. Bilingual English/Spanish. Florida real estate license. Who We're Looking For Our ideal candidate is someone who: Takes initiative: Recognizes what needs to be done and takes action without constant supervision.

Owns their responsibilities:

Follows through, meets deadlines, and takes pride in accurate, complete work.

Is exceptionally organized:

Can manage several transactions, tasks, and priorities without losing track of important details.

Solves problems:

Is resourceful, adaptable, and comfortable finding solutions.

Communicates professionally:

Treats clients, agents, tenants, and colleagues with respect and courtesy.

Values teamwork:

Contributes to a positive, collaborative, and respectful work environment.

Embraces technology:

Enjoys learning new systems and improving processes.

Is dependable:

Demonstrates reliability, accountability, discretion, and a strong work ethic. Why Join Professional Realty of Ocala? We're a locally owned, community-focused real estate brokerage that values integrity, teamwork, professional growth, and exceptional service. You'll have the opportunity to work closely with our leadership team, develop your expertise in real estate and operations, and play an important role in the continued growth of our companies. We offer a collaborative, supportive environment where your contributions matter and your initiative is valued. We're looking for someone who wants to grow with our team, not just fill a position. How to Apply Please submit your resume through Indeed, along with a brief introduction highlighting your relevant administrative, real estate, or operations experience. We are actively interviewing and looking to fill this position promptly. We look forward to meeting you!

Pay:

$20.00 - $25.00 per hour Expected hours: 40.0 per week

Benefits:

Paid time off Professional development assistance

Work Location:

In person