Find & Apply For Human Resources Assistant Jobs in Lenexa, Kansas

Human Resources Assistant Company:

Nautical Manufacturing & Fulfillment / Staffing by Starboard (SBS)

Department:

Human Resources Reports To:

HR Director Position Summary The Human Resources Assistant provides day-to-day administrative, recruiting, and employee support for Nautical Manufacturing & Fulfillment and Staffing by Starboard (SBS). This position serves as a frontline HR resource, assisting employees, applicants, managers, and HR team members with routine human resources needs. The HR Assistant supports recruiting, onboarding, employee relations, benefits and payroll administration, workplace injury documentation, and HR projects. This role requires strong organizational skills, confidentiality, and the ability to manage multiple priorities. The HR Assistant is expected to handle routine responsibilities independently while recognizing when matters require escalation to the HR Specialist or HR Director. Essential Duties and ResponsibilitiesRecruiting and Hiring Support Support recruiting activities for both Nautical and SBS, including job postings, applicant screening, interview scheduling, references, and pre-employment requirements. Assist walk-in applicants with applications, employment opportunities, and general questions. Maintain candidate records and communicate with applicants throughout the hiring process. Coordinate with recruiters, managers, and nonprofit workforce programs regarding hiring needs and candidate updates. Provide office and recruiting coverage during job fairs, community events, and other recruiting activities. Assist with employee transfers from SBS to Nautical, including interviews and required documentation. Communicate relevant employee scheduling, attendance, and performance information to appropriate team members. Onboarding and New-Hire Administration Assist with onboarding, new-hire paperwork, and employee setup for both companies. Coordinate with HR, Payroll, IT, and managers to ensure employees are prepared for their first day. Assist with workspace preparation, employee device distribution, and onboarding documentation. Employee Relations and Support Serve as an initial point of contact for employee and manager questions regarding policies, attendance, scheduling, and HR procedures. Assist with minor employee concerns and routine employee relations matters. Gather information, maintain documentation, and assist with employee meetings or investigations as directed. Communicate workplace expectations and company policies to employees. Escalate complex, sensitive, recurring, or disciplinary matters to the appropriate HR team member. Maintain professionalism and confidentiality in all employee interactions. HR Administration and Recordkeeping Maintain accurate employee records, personnel files, and HRIS information. Prepare, distribute, and organize HR forms, documentation, and employee communications. Assist with employee file audits, reporting, and data collection. Maintain recruiting materials, applications, office supplies, and HR resources. Provide general administrative support and assist with compliance-related projects. Benefits and Payroll Support Assist employees with routine benefits and payroll questions. Coordinate with HR and Payroll regarding employee information, documentation, and administrative requests. Assist with employee information audits and reconciliation. Monitor 401(k) and HSA systems to ensure payroll contributions are processing correctly and report discrepancies. Assist with paycheck-related tasks and payroll administration as needed. Workplace Safety and Injury Documentation Assist with initial reporting, documentation, and follow-up for minor workplace injuries. Maintain and organize safety records, including forklift training, safety conversations, and incident reports. Support the transition of safety documentation to electronic records. Assist with safety reporting and year-end assessments. Escalate workplace injuries or safety concerns requiring additional review. Cross-Department Communication Coordinate with HR, Recruiting, Payroll, Operations, IT, Safety, and SBS administration. Communicate with IT regarding employee onboarding, offboarding, equipment, and system access. Assist with reviewing active and inactive employee accounts to identify unnecessary technology costs. Follow up on outstanding employee information and departmental requests. Ensure accurate and timely communication across both companies. Employee Engagement and HR Projects Assist with employee recognition programs, company events, surveys, and engagement activities. Support employee communications, HR initiatives, and special projects. Assist with LinkedIn and other social media accounts used for recruiting and company communications. Take and organize employee and candidate headshots for approved business purposes. Provide administrative and recruiting overflow support to HR team members as needed. Qualifications High school diploma or equivalent required; additional education in Human Resources, Business, Psychology, or a related field preferred. Previous administrative, recruiting, customer service, or HR experience preferred. Strong organizational, time-management, and communication skills. Ability to maintain confidentiality and handle sensitive employee information. Strong attention to detail and ability to manage multiple priorities. Professional, approachable, and service-oriented demeanor. Ability to work independently and recognize situations requiring escalation. Comfortable learning HRIS systems, Microsoft Office, and other business software. Ability to work in a fast-paced environment with frequent employee, applicant, and manager interaction. Willingness to learn and take on additional HR responsibilities. Work Schedule and Expectations Maintain regular office and applicable warehouse coverage based on departmental needs. Provide office coverage when recruiters or HR team members attend meetings, job fairs, or off-site events. Remain flexible with scheduling, including availability beyond 3:30 p.m. when business needs require. Support changing recruiting priorities, applicant volume, and staffing needs. Success in This Role Success in this position is demonstrated through dependable HR support, accurate recordkeeping, professional employee interactions, and effective communication across departments. The HR Assistant helps maintain efficient daily HR operations by taking ownership of routine administrative and frontline responsibilities, allowing recruiters and senior HR team members to focus on higher-level recruiting, compliance, employee relations, and organizational priorities. This job description outlines the general responsibilities of the position and is not intended to be an exhaustive list of duties. Responsibilities may change based on departmental and business needs.

Job Type:

Full-time Pay:

$20.00 per hour

Benefits:

401(k) Dental insurance Employee assistance program Flexible schedule Health insurance Health savings account Paid time off Vision insurance

Experience:

HR education or: 1 year (Required)

Work Location:

In person