Our purchasing operation is changing hands, and we're looking for someone who wants to own it — not just process it. As Purchasing Specialist, you'll manage day-to-day purchasing, vendor follow-up, and item/pricing accuracy across a fast-growing golf course supply distributor, keeping our reorder points, purchase orders, and vendor relationships running so tight that problems get caught before they ever reach a customer. About Par West Par West Turf Services is a top-5 national golf course supply distributor, generating millions in annual revenue through a network of independent sales reps, direct accounts, dealers, and e-commerce. We also operate Noble Heritage Industries, our in-house manufacturing arm, which produces custom flags, signage, tee markers, and hard goods. We're a lean, hands-on team based in Huntington Beach, CA, and this role sits right at the center of keeping our supply chain accurate and reliable as we grow. Position Overview We are seeking a highly organized and dependable Purchasing Specialist to manage day-to-day purchasing activities, vendor communication, purchase order follow-up, item maintenance, and inventory-related purchasing decisions. This is an important operational role that works closely with our Operations, Sales, Accounting, and Management teams. The ideal candidate is comfortable working independently, managing a large number of open tasks and purchase orders, and using data to make good purchasing decisions. We are looking for someone who is proactive rather than reactive - someone who notices issues, follows through with vendors, keeps information accurate, and helps prevent purchasing and inventory problems before they affect our customers. Key Responsibilities Purchasing & Inventory Management

• Generate and place purchase orders based on reorder points, stocking levels, demand, and open customer orders.
• Review purchasing and reorder reports to identify items requiring replenishment.
• Review urgent and expedited customer orders and determine the appropriate purchasing or drop-ship action.
• Monitor inventory needs and work with Operations to maintain appropriate reorder points and stocking levels.
• Consider vendor requirements such as case/pack quantities, minimum order quantities, lead times, and freight requirements when placing orders.
• Assist with prepaid and credit-card purchase orders by coordinating with Accounts Payable.
• Help identify opportunities to improve purchasing efficiency and inventory availability. Purchase Order & Vendor Follow-Up
• Monitor open purchase orders and follow up consistently with vendors.
• Email vendors regarding outstanding purchase orders and escalate overdue orders by phone when necessary.
• Confirm expected ship dates, lead times, pricing, and order details.
• Communicate extended or changing lead times to the appropriate internal teams.
• Maintain accurate vendor purchasing information and instructions within NetSuite.
• Identify potential supply issues before they become customer-service problems. Item & Pricing Maintenance
• Create and maintain items in NetSuite.
• Add new products and product lines using information supplied by Sales, Operations, Marketing, Suppliers and Management.
• Update vendor costs and selling prices as needed.
• Compare vendor invoices, purchase orders, and order confirmations to identify pricing discrepancies.
• Review market pricing when appropriate to help maintain competitive selling prices.
• Maintain discontinued items and assist in identifying suitable replacements.
• Help ensure costs, pricing, product categories, families, and product lines remain accurate and consistent. Sourcing & Cross-Department Support
• Assist Operations and Management with product and vendor sourcing.
• Research alternative products or suppliers when needed.
• Work closely with Sales regarding product availability, lead times, and purchasing-related questions.
• Coordinate with Accounting regarding vendor payments and purchasing discrepancies.
• Work with Operations to improve open-order management and overall purchasing processes.

Growth Opportunity This role has room to grow. For the right candidate, there's a path to eventually take on purchasing responsibilities for Noble Heritage Industries, our manufacturing division, in addition to Par West's distribution purchasing. What We're Looking For The strongest candidate will be someone who is organized, detail-oriented, persistent, and comfortable managing a high volume of information and follow-up.

Required Qualifications:

• Strong organizational and time-management skills.
• High attention to detail and accuracy.
• Comfortable managing multiple priorities, vendors, purchase orders, and deadlines at the same time.
• Good written and verbal communication skills.
• Ability to follow up consistently and professionally with vendors.
• Comfortable working with numbers, costs, quantities, and inventory data.
• Working knowledge of Microsoft Excel, including sorting/filtering, basic formulas, and working with larger data sets.
• Ability to identify discrepancies and investigate problems rather than simply processing transactions.
• Reliable follow-through and ability to work independently.

Preferred Qualifications:

• NetSuite experience strongly preferred; experience with another ERP system is also a plus.
• Previous purchasing, procurement, inventory, supply-chain, or distribution experience.
• Experience creating and managing purchase orders.
• Experience working with inventory reorder points and stocking levels.
• Experience working with vendor minimums, case quantities, freight requirements, and lead times.
• Sourcing experience — researching and vetting new products, vendors, or suppliers — is a plus.
• Intermediate Excel skills, including PivotTables, XLOOKUP/VLOOKUP, and basic data analysis.
• Experience working in a distribution, wholesale, e-commerce, or inventory-based business. What Success Looks Like
• Keep purchase orders accurate and moving without requiring constant reminders.
• Follow up with vendors before purchasing delays become emergencies.
• Maintain accurate vendor, item, cost, pricing, and lead-time information in NetSuite.
• Make purchasing decisions that account for inventory needs and vendor requirements.
• Communicate purchasing issues clearly and early.
• Stay organized despite managing many vendors, items, and open purchase orders.
• Look for ways to improve purchasing processes rather than simply maintaining the status quo.

Pay:

$27.00 - $35.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) 401(k) 4% Match Health insurance Paid time off

Experience:

purchasing: 3 years (Required)

Language:

English (Required) Ability to

Commute:

Huntington Beach, CA 92647 (Required)

Work Location:

In person