Position Summary Wallquest's Wide Format Digital Printing is seeking a highly organized, analytical, and proactive Operations, Inventory & Purchasing Coordinator to support purchasing, inventory management, ERP transactions, project-order tracking, reporting, and cross-departmental communication. This individual will help maintain accurate data, ensure material availability, monitor order progress, and improve the flow of information between teams. The ideal candidate combines excellent administrative discipline with critical thinking, business judgment, and a process-improvement mindset. Success requires the ability to work comfortably with spreadsheets and ERP data, identify discrepancies, manage multiple priorities, and recommend solutions before issues affect customers or operations. ERP & Data Management Maintain accurate product, item, vendor, purchasing, and inventory information within the ERP system. Create, update, validate, and cross-reference item masters, SKUs, item numbers, vendor codes, descriptions, pricing, and related product attributes. Audit system data, investigate discrepancies, and coordinate corrections with the appropriate departments. Support data-integrity and ERP process-improvement initiatives. Purchasing & Procurement Create, issue, maintain, and track purchase orders in accordance with company procedures. Confirm quantities, pricing, specifications, vendor information, lead times, and delivery requirements before release. Monitor open purchase orders and follow up on acknowledgments, changes, shortages, and delivery status. Communicate potential supply or timing issues and support practical resolution. Inventory Management & Analysis Monitor inventory levels, replenishment requirements, usage patterns, open demand, and incoming supply. Cross-reference inventory, open purchase orders, project requirements, and ERP records. Identify potential shortages, excess inventory, slow-moving items, and inaccurate balances. Investigate discrepancies and coordinate corrective action with Purchasing, Warehouse, Production, Customer Service, and other stakeholders. Assist with forecasting, cycle counts, inventory reporting, and inventory-optimization efforts. Project Order Tracking & Coordination Track project and customer orders from entry through completion. Monitor material availability, purchasing needs, production status, deadlines, and shipping requirements. Maintain clear project-order tracking reports and communicate status updates to relevant stakeholders. Identify risks, missing information, and potential delays early, then escalate or recommend solutions. Qualifications Reporting & Spreadsheet Management Create, maintain, and improve spreadsheets, reports, trackers, and operational dashboards. Use Excel to reconcile purchasing, inventory, product, production, and project-order data. Summarize findings clearly for management and operational teams. Identify recurring issues, inefficiencies, and opportunities for process improvement. Cross-Functional Coordination Serve as a reliable point of coordination among Purchasing, Production, Customer Service, Sales, Warehouse, Finance, and Management. Follow up on open issues, clarify ownership, and help keep deadlines and commitments visible. Communicate accurately and professionally with internal teams and external vendors. Support special projects and continuous-improvement initiatives as assigned. Required Qualifications Two or more years of relevant experience in operations, purchasing, inventory, manufacturing support, distribution, supply chain, project coordination, or a comparable role. Strong Microsoft Excel capability, including XLOOKUP or VLOOKUP, PivotTables, sorting/filtering, conditional formatting, data validation, and basic data analysis. Experience entering, reviewing, and maintaining information in an ERP or comparable business system. Demonstrated accuracy when working with SKUs, item numbers, purchase orders, inventory records, and detailed product data. Strong problem-solving, organizational, prioritization, written communication, and follow-through skills. Ability to manage several active orders or projects while maintaining data accuracy and meeting deadlines. Preferred Qualifications Experience with SAP Business One or a similar ERP platform. Experience in manufacturing, printing, wallcoverings, textiles, distribution, purchasing, or inventory planning. Understanding of production workflows, order fulfillment, vendor coordination, and supply-chain fundamentals. Performance Expectations Accurate and reliable ERP, SKU, purchasing, inventory, and project-order records. Improved visibility into open orders, material availability, and potential delays. Timely purchase-order follow-up and clearer coordination among departments. Useful reporting that supports better operational decisions. Consistent ownership, communication, and resolution of discrepancies.

Schedule:

Monday-Friday, full-time (40 hours per week). Flexibility to work additional hours, including occasional overtime, may be required to meet operational demands, project deadlines, inventory activities, and business needs.

Pay:

$25.00 - $30.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Employee discount Health insurance Paid time off Retirement plan Vision insurance

Education:

Bachelor's (Required) Ability to

Commute:

King of Prussia, PA 19406 (Required)

Work Location:

In person