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KS
Karman Space & Defense
Contracts Administrator
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What they do
A Contracts Administrator reviews and manages business contracts for a company or organization. Reviews proposed contract terms and conditions, and communicates and negotiates with clients; confirms that contract terms have been met before a contract is closed out. Oversees the administration of contracts for equipment and supplies; may also deal with surplus or unclaimed property.
$75,166 / year median in Oregon
-7% projected decline
Job Description
Karman Space & Defense is a leader in the rapid design, development, and production of critical, next-generation system solutions that align with the U.S. Department of War and its allies core mission priorities, and meet the accelerating demand for access to space. Building on nearly 50 years of success, we deliver Payload & Protection Systems, Aero/Hydrodynamic Interstage Systems, and Propulsion & Launch Systems to more than 80 prime contractors supporting over 130 space and defense programs.
This role is part of our Space and Launch business, which has contributed to the nations space programs for decades by delivering complete solutions from concept to flight. We enable successful space operations with mission-critical technology supporting every step from first launch to final landing, including launch vehicle subsystems, propulsion systems, aerodynamic and interstage systems, and payload protection and deployment. Our high-performance solutions are engineered to operate in the most extreme environments and meet precise mission requirements.
Reporting to the contracts manager, this role supports the full lifecycle of contracts, proposals, and sales orders to help enable new business opportunities. The contracts administrator ensures accurate documentation, coordinates with internal teams, and supports customer interactions to maintain compliance, strengthen operational efficiency, and advance strategic program needs.
ResponsibilitiesExecutes sales order entry in the enterprise resource planning (ERP) system.
Coordinates with finance and accounting teams to resolve invoice and payment issues based on contractual terms.
Completes customer-required representations and certifications.
Creates and maintains proposal logs to track activity and submissions.
Reviews proposals to ensure appropriate language and terms are included.
Submits formal proposals to government and commercial customers.
Drafts contract and purchase order acceptance letters.
Reviews contracts and purchase orders for terms and conditions, delivery schedules, and performance-based payment requirements.
Reviews non-disclosure agreements and supports small business program administration.
Prepares metrics and performs general administrative responsibilities.
Required QualificationsAssociate degree in business administration (or equivalent).Minimum of 3 years of experience in a contract-related role.
Skilled in Microsoft Excel, Word, and PowerPoint.
Strong attention to detail with the ability to multitask and prioritize.
Ability to work independently and collaboratively in a team environment.
Ability to analyze issues and develop practical solutions.
This position requires U.S. person status under U.S. export control laws, including U.S. citizens and nationals, lawful permanent residents, refugees, and asylees.
BenefitsMedical, dental, and vision insurance401(k) with company matchPaid time offHealth Savings Account (HSA) with company contributionFlexible Spending Accounts (FSA)Companypaid life and AD&D insuranceShort and longterm disability coverageTuition reimbursementKarman Space and Defense is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, protected veteran status, or any other status protected by applicable law.
This role is part of our Space and Launch business, which has contributed to the nations space programs for decades by delivering complete solutions from concept to flight. We enable successful space operations with mission-critical technology supporting every step from first launch to final landing, including launch vehicle subsystems, propulsion systems, aerodynamic and interstage systems, and payload protection and deployment. Our high-performance solutions are engineered to operate in the most extreme environments and meet precise mission requirements.
Reporting to the contracts manager, this role supports the full lifecycle of contracts, proposals, and sales orders to help enable new business opportunities. The contracts administrator ensures accurate documentation, coordinates with internal teams, and supports customer interactions to maintain compliance, strengthen operational efficiency, and advance strategic program needs.
ResponsibilitiesExecutes sales order entry in the enterprise resource planning (ERP) system.
Coordinates with finance and accounting teams to resolve invoice and payment issues based on contractual terms.
Completes customer-required representations and certifications.
Creates and maintains proposal logs to track activity and submissions.
Reviews proposals to ensure appropriate language and terms are included.
Submits formal proposals to government and commercial customers.
Drafts contract and purchase order acceptance letters.
Reviews contracts and purchase orders for terms and conditions, delivery schedules, and performance-based payment requirements.
Reviews non-disclosure agreements and supports small business program administration.
Prepares metrics and performs general administrative responsibilities.
Required QualificationsAssociate degree in business administration (or equivalent).Minimum of 3 years of experience in a contract-related role.
Skilled in Microsoft Excel, Word, and PowerPoint.
Strong attention to detail with the ability to multitask and prioritize.
Ability to work independently and collaboratively in a team environment.
Ability to analyze issues and develop practical solutions.
This position requires U.S. person status under U.S. export control laws, including U.S. citizens and nationals, lawful permanent residents, refugees, and asylees.
BenefitsMedical, dental, and vision insurance401(k) with company matchPaid time offHealth Savings Account (HSA) with company contributionFlexible Spending Accounts (FSA)Companypaid life and AD&D insuranceShort and longterm disability coverageTuition reimbursementKarman Space and Defense is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, protected veteran status, or any other status protected by applicable law.