We are looking for a proactive Facilities Coordinator to support daily workplace operations and deliver a welcoming, well-organized environment for employees, guests, and vendors. This is a Contract position focused on coordinating room setups, hospitality support, front-of-house assistance, and overall workplace readiness while partnering closely with the Workplace Manager. The ideal candidate brings strong customer service skills, sound judgment, and the ability to stay organized in a fast-paced setting that requires both independent initiative and teamwork.

Responsibilities:

• Partner with the Workplace Manager each day to confirm space needs, service priorities, and event-related operational requirements.
• Prepare meeting rooms and shared spaces by arranging layouts, setting up hospitality items, and confirming that food and beverage service is ready as scheduled.
• Monitor front-of-house, café, and common areas to maintain a well-kept environment and respond quickly to guest or employee needs.
• Observe vendor activity on site and escalate service concerns when performance, quality, or timing do not meet expectations.
• Conduct routine walkthroughs to verify that workplace areas are clean, stocked, functional, and aligned with service standards.
• Assist front-of-house staff with visitor support, check-in activity, and hospitality-related requests during the day.
• Coordinate operational details tied to events so spaces, guest flow, and supporting services are in place before activities begin.
• Contribute feedback after events or daily operations to help improve service consistency, workplace procedures, and overall experience.