An Operations Manager manages operations for a specific area within a company or organization. Supervises staff, oversees quality control, process improvement, and budget management for daily work activities. Has significant authority within their area of responsibility such as hiring, training, and managing staff.
HR & Executive Operations Manager The Preferred Prepaid dba XYZies, Inc. Newport Beach, CA Job Details Full-time $75,000 - $110,000 a year 1 day ago Benefits Health insurance Dental insurance 401(k) Paid time off Employee assistance program Vision insurance Life insurance Qualifications Confidential information handling Productivity software Full Job Description
POSITION SUMMARY
XYZies is seeking an experienced, highly organized, and proactive HR & Executive Operations Manager to support our growing organization. This role combines Human Resources administration, employee support, recruiting coordination, executive administration, accountability management, and operational execution. XYZies utilizes Rippling HR Services for HR compliance guidance, California labor law support, best practices, and specialized HR consultation. The HR & Executive Operations Manager will serve as the internal liaison to ensure proper implementation and execution of HR policies, processes, and compliance requirements.
KEY RESPONSIBILITIES
Human Resources Administration & Employee Relations (40%) Employee onboarding and offboarding Employee records and personnel documentation Employee relations support Performance improvement documentation Compliance administration Benefits administration support Workers compensation coordination Coordination with Rippling HR Advisors Recruiting & Talent Acquisition (20%) Recruiting coordination Candidate communications Interview scheduling Reference checks Offer letter coordination Hiring pipeline management Executive Administration & Leadership Support (20%) Executive calendar management Meeting coordination Travel arrangements Leadership support Action-item tracking KPI Reporting & Accountability (10%) KPI collection and reporting Dashboard maintenance Follow-up on commitments Deadline tracking Special Projects & Operational Support (10%) Company initiatives Event coordination Vendor management support Process improvement projects
QUALIFICATIONS
5+ years of HR, Operations, Executive Administration, or related experience Strong HR administration and employee relations experience Excellent organizational and communication skills Advanced Microsoft Office and Google Workspace skills Ability to manage confidential information Experience with HRIS systems such as Rippling preferred
COMPENSATION
Salary Range:
$75,000 - $110,000 plus performance bonus.
EQUAL EMPLOYMENT OPPORTUNITY
XYZies is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all applicants and employees. Employment decisions are made without unlawful discrimination based on race, color, religion, creed, ancestry, national origin, sex, gender, gender identity, gender expression, sexual orientation, pregnancy, childbirth or related medical conditions, age, physical or mental disability, medical condition, genetic information, marital status, military or veteran status, reproductive health decision-making, or any other characteristic protected by applicable federal, state, or local law. XYZies also prohibits unlawful retaliation against applicants or employees who exercise rights protected by applicable law.
Pay:
$75,000.00 - $110,000.00 per year
Benefits:
401(k) Dental insurance Employee assistance program Health insurance Life insurance Paid time off Vision insurance Application Question(s): How many years of experience do you have leading cross-functional operations, program management, or executive project execution across multiple departments? How many years of experience do you have owning executive KPIs, dashboards, scorecards, OKRs, or business reporting using tools such as ClickUp, Excel, Power BI, Tableau, or similar? How many years of experience do you have using ClickUp, Rippling, Smartsheet for operational execution ? Have you been directly responsible for holding department leaders accountable for deadlines, project execution, and follow-up with executive leadership?
