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IPP
VACANCY: OPERATIONS ADMINISTRATOR
Career Insights for Operations Manager (General)
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Scorecard
Based on Minnesota data
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What they do
An Operations Manager manages operations for a specific area within a company or organization. Supervises staff, oversees quality control, process improvement, and budget management for daily work activities. Has significant authority within their area of responsibility such as hiring, training, and managing staff.
$107,429 / year median in Minnesota
+2% projected growth
Job Description
We are a dynamic manufacturing company seeking a motivated and results driven Operations Administrator to join our Team. This is an exciting opportunity for an organised, proactive individual to support the smooth and efficient coordination of our day-to-day Operations.
RESPONSIBILITIES
- Provide administrative support to the Operations Manager.
- Prepare, update and maintain reports, spreadsheets and operational records.
- Coordinate communication between the Sales, Dispatch, Quality and Production Planning departments.
- Assist with the completion of credits and non-conformance reports.
- Check pricing on customer orders and ensure all orders are accurately captured on Syspro.
- Follow up on stock requirements for outstanding customer orders.
- Compile the daily dispatch plan and coordinate with Dispatch Clerks.
- Process and maintain filing of documentation relating to Sales, Dispatch, Quality and Production Planning.
- Monitor departmental action items and deadlines and provide daily progress reports to the Operations Manager.
- Maintain accurate electronic and manual filing systems.
- Handle customer correspondence, telephone calls and emails when required.
QUALIFICATIONS AND EXPERIENCE
- Matric (Grade 12).
- A qualification in Business Administration, Office Administration or a related field will be advantageous.
- Minimum of 2-3 years' experience in an administrative or office support role, preferably within a manufacturing environment.
- Proficiency in Microsoft Office (Word, Excel and Outlook).
- Experience working on Syspro ERP will be advantageous.
- Excellent organisational, planning and time management skills.
- Strong written and verbal communication skills.
- High level of accuracy and attention to detail.
- Ability to prioritise work, meet deadlines and work under pressure.