Program Coordinator II (Transfer) City of Pasadena, CA - 3.5 Pasadena, CA Job Details Full-time $97,269 - $121,586 a year 1 hour ago Benefits 457(b) Paid holidays Disability insurance Health insurance Dental insurance Flexible spending account Employee assistance program Vision insurance Life insurance Qualifications Affirmative Action Program design Finance Administrative experience Legislative regulatory analysis Non-CDL Class C Personnel administration Project budget management Legal compliance General management Program budgeting Equal Employment Opportunity (EEO) Full Job Description

TRANSFER OPPORTUNITY FOR CITY EMPLOYEES WHO ARE CURRENTLY HOLDING THIS CLASSIFICATION OR ARE IN THE CLASS SERIES AT A HIGHER LEVEL

Under supervision, assists in or plans, develops, implements and coordinates a variety of programs in area of specialty such as health, human services, housing, neighborhoods, youth or other programs; researches and makes recommendations on needs issues; prepares and presents analysis and recommendations; acts as liaison and program source to individuals, city and community groups, a variety of organizations and agencies; advises and ensures City compliance with related laws, regulations and ordinances; and a performs related work as assigned.

CLASS CHARACTERISTICS

Incumbents manage, implement, develop and coordinate special programs that have a broad impact and are designed to meet specific needs of the community or members of a target population. These programs are often established on a temporary or limited term basis to meet short-term City goals or specific grant funding objectives. Positions are assigned at the I, II or III level based on the size, diversity and complexity of the program and its interrelationship in the community.

PROGRAM COORDINATOR I

- This is the working level class in the Program Coordinator series. Employees in this class assist higher level program coordinators, management or supervisory/management staff members in various program tasks and projects covering a range of issues associated with program assignment. In addition, incumbents are assigned on going projects or areas of responsibility. Assignments are made under general supervision, allowing the incumbent latitude in managing and completing on going projects/assignments. Assignments and objectives are set for the employee and established work methods are to be followed. Employee has some flexibility in the selection of steps and timing of a work process. Work review is occasional during progress and upon completion. Normally, the employee is responsible for handling routine work problems and the satisfactory achievement of specified objectives. Positions in this class may slide to the II level if the subject position is budgeted at the II level and after an evaluation by management of employee knowledge, skills and abilities.

PROGRAM COORDINATOR II

- This is the journey level class in the Program Coordinator series. Positions in this class are typically filled by advancement from the lower level Program Coordinator I class or when filled from outside, require prior program management experience. Appointment to this class requires that the employee be performing the full range of duties for the class and meet the qualification standards for this class. A Program Coordinator II works under limited supervision and is expected to perform the full range of analytical work requiring complete knowledge of program requirements. Work assigned to this class is distinguished from the I level by the greater complexity of assignments received, broader range of duties and the greater independence with which an incumbent is expected to operate. This class is distinguished from the Program Coordinator I class by incumbent's ability to take responsibility for moderately complex programs or to provide support to a Program Coordinator III in the more complex programs. Typically, level 1 Program Coordinators would provide support to level 2 Program Coordinators.

PROGRAM COORDINATOR III

- This is the advanced journey level class in the Program Coordinator series. Incumbents provide advanced program management and professional assistance in planning, developing, directing and coordinating complex programs and projects either directly or through assigned staff. This class is distinguished from the Program Coordinator II by the difficulty and complexity of work performed, responsibility over the development and/or administration of a significant, complex and sensitive program. This class also requires the use of a high degree of independent judgment in making decisions. In addition, incumbents in this class are required to supervise professional level staff on a regular and continuing basis. Essential Functions These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Functions performed are briefly described at the journey level. Plans, organizes, directs, coordinates and evaluates the activities of assigned program; assigns and coordinates work; evaluates the performance of subordinates and recommends disciplinary action. Evaluates program needs and develops an effective program; develops procedures within areas of responsibility and instruction materials to assist in accomplishing program goals. Prepares and submits budget requests for the program; estimates future needs of the program in terms of personnel, equipment, supplies and space; consults with superiors on priorities and availability of funding and other sources; develops grant proposals and other fund raising programs; monitors expenditures; may negotiate contracts with subcontractors. Develops effective public participation strategies and activities and establishes effective working relationships with community groups or representatives, or agencies related to or affected by the activities of the assigned program; makes presentations to community groups, or participates on committees and task forces to interpret/exchange information and to assure cooperation in achieving goals. Performs activities necessary to facilitate development of City and community partnerships and collaborative efforts; provides staff support to community based planning coalitions and committees. Maintains up-to-date knowledge of federal, state and local laws, regulations, and policies, procedures that govern program operations; disseminates knowledge to staff and ensures compliance on a continuous basis. Prepares analytical papers, publications, newsletters, planning documents and administrative reports; assists in the development of goals, objectives, policies and procedures; investigates, interprets, analyzes and prepares recommendations in relation to proposals for new programs, grants and/or services; analyzes, interprets and explains City policies and procedures; confers with members of the public to explain procedures and policies; investigates and prepares reports on specific requests and complaints pertaining to assigned program. Researches and writes request for proposals; evaluates and recommends on the acceptance of proposals; assembles, monitors and facilitates peer panels to review and recommend on proposals. Conducts needs assessments, research and analyzes statistical and other data; makes recommendations on administrative and operational problems, policies and procedures. Assists in the recruitment and selection of interns and volunteers; represents the City in the community and at interdepartmental, interagency and professional meetings. Qualification Guidelines Education and/or Experience Any combination of education and/or experience that provides the knowledge, skills, and abilities necessary for acceptable job performance would qualify.

Example combinations include:

bachelor's degree in business or public administration, liberal arts, public relations, social science, sociology, psychology or a closely related field and

PROGRAM COORDINATOR I

two years of professional experience in the area of assignment.

PROGRAM COORDINATOR II

: three years of professional experience in administering or implementing programs in the area of assignment.

PROGRAM COORDINATOR III

: four years of progressively responsible administrative and project planning experience in administering or implementing programs in the area of assignment.

Knowledge, Skills and Abilities All Levels:

Ability to perform work related to area of assignment; plan, develop and administer programs; design, implement and interpret needs assessments and other research projects; analyze administrative problems, evaluating alternatives, and make creative recommendations; communicate effectively, both orally and in writing; assume control of a project and make sound recommendations; properly interpret and make decisions in accordance with laws, regulations and policies; prepare and write complete and accurate reports; review and analyze a variety of organizational and administrative problems and make sound policy and procedural recommendations; analyze, interpret and provide assistance regarding pending legislation; represent the department effectively in meetings, including making presentations; interact effectively and sensitively with numerous culturally and economically diverse populations; establish and maintain cooperative working relations with a variety of citizens, public and private organizations and businesses, commissions/committees, and City staff; effectively use computer and office automation systems, software and equipment; exercise judgment in prioritizing work and recommending actions.

PROGRAM COORDINATOR I

Working knowledge of principles and practices of organization and public administration; research techniques, sources and availability of information, and methods of report presentation; applicable federal, state and local laws, rules and regulations pertaining to area of assignment; administrative principles and methods, including goal setting, program and budget development, work planning and organization; equal employment/affirmative action guidelines and policies; principles and practices of public personnel administration; principles and practices of supervision; principles, methods and practices of municipal finance and budgeting. In addition, working knowledge specific to the area of assignment is required.

PROGRAM COORDINATOR II

: Considerable knowledge of principles and practices of organization and public administration; research techniques, sources and availability of information, and methods of report presentation; applicable federal, state and local laws, rules and regulations pertaining to area of assignment; grant application process; administrative principles and methods, including goal setting, program and budget development, work planning and organization; equal employment/affirmative action guidelines and policies; principles and practices of supervision; principles, methods and practices of municipal finance and budgeting. In addition, considerable knowledge specific to the area of assignment is required.

PROGRAM COORDINATOR III

: Thorough knowledge of principles and practices of organization and public administration; research techniques, sources and availability of information, and methods of report presentation; grant application process; applicable federal, state and local laws, rules and regulations pertaining to area of assignment; administrative principles and methods, including goal setting, program and budget development, work planning and organization; equal employment/affirmative action guidelines and policies; principles and practices of supervision; principles, methods and practices of municipal finance and budgeting. In addition, thorough knowledge specific to the area of assignment is required. Special Requirements Must have or obtain a Class C California driver's license and a satisfactory driving record, as they may be required for some assignments.