Job Description Help for Job Description. Opens a new window. Join the team in support of NASA on the Kennedy Exploration Ground Systems (EGS) Program (LX) Support Services Contract Three (KLXS III) contract. This program provides engineering and technical services, program and business management support services and administrative support services to the Exploration Ground Services (EGS) Artemis Program. The contract also includes support for ground systems and spaceflight systems planning and design; project management and integration; operations integration and analysis; technical requirements development, management, and compliance; cost, risk, information and configuration management; and schedule integration and analysis.

Location:

Kennedy Space Center Clearance:

None Citizenship requirement:

US Position Summary:

The role provides comprehensive meeting, documentation, and coordination support for the Program Office. Responsibilities include managing agendas, minutes, and action items; coordinating meetings, teleconferences, and conference room logistics; maintaining program records and distribution lists; and preparing, organizing, and archiving all meeting materials across TechDoc, SharePoint, ICE, and Wiki platforms. The position facilitates meetings, ensures proper handling of CUI materials, supports presentation coordination, and maintains structured documentation workflows to enable efficient communication and decision-making across the program.

Description of Duties:

Provide administrative support to EGS related boards, panels, reviews, and working groups to include:

• Document agendas and minutes
• Track action items through closure
• Communicate and distribute data items for information, review, Request for Action (RFA) processing, and storing documentation within applications (e.g., Integrated Collaborative Environment (ICE), SharePoint)
• Coordinate teleconferences, video conferences, conference rooms, and information sharing applications (e.g., WebEx)
• Maintain Program-related records
• Provide TechDoc support to the LX Program Office.
• Manage Conference Room reservations
• Maintain Outlook invitations and Distribution Lists
• Coordinate agenda topics with Program Integrators and NASA customers
• Manage meetings and agenda topics on the applicable SharePoint and Wiki pages
• Request and obtain presentation charts
• Set-up Conference Room prior to meetings
• Print hard copies of presentation charts
• Facilitate meetings (present charts, roll call, and polling)
• Take notes for purposes of completing minutes
• Record and track Action Items to closure
• Format and write meeting minutes
• Archive agendas, minutes, and presentations on the applicable TechDoc, SharePoint, and Wiki sites
• Give access to controlled unclassified information (CUI) documents after checking with Forum chairs, and following steps in IdMAX
• Prepare and send calendar invites for the Pre-Review and the Forum
• Coordinate presentations and upload them to SharePoint, make copies of presentations for Forum members
• Conduct the meeting by operating conference room equipment, including Webex when required, recording minutes and actions
• Upload minutes and attendance rosters to SharePoint, initiate actions in SharePoint, and/or link all documentation to the applicable TechDoc folder