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Property Management Administrator
Career Insights for Property Manager
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Based on New Jersey data
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What they do
A Property Manager manages operations for an apartment building or complex. Recruits and screens tenants for apartments, collects rents and security deposits, responds to requests or complaints from tenants, supervises maintenance and repairs; oversees payment of bills, insurance, taxes and recordkeeping. Manages property and services on behalf of a community association, for properties such as condominiums or cooperatives. Collects fees or dues, responds to requests or complaints, supervises maintenance, oversees work done by contractors, and provides accounting of income and expenses. May also assist owners or a board of directors with regulatory compliance or compliance with community association rules. Manages the operation of commercial or residential properties. Oversees the collection of rents and payment of bills, taxes and insurance for properties, and provides property owners with reports on finances and the status of properties. Directs leasing operations, or equipment and machinery rentals, for a company or business. Determines charges and prepares rental or lease agreements; supervises inventory, equipment maintenance and recordkeeping for leasing operations.
$78,068 / year median in New Jersey
+12% projected growth
Job Description
Property Management Administrator
Accounting/Finance
Fairfield, New Jersey
Added - September-04-2026 Direct Hire Our client, a commercial real estate developer and building management company, seeks a Property Management Administrator on a full-time direct hire basis. This is a great fit for someone who's organized, comfortable with documentation, and confident communicating with outside parties like insurance providers and lenders. Leasing & Lease Administration
Update commercial leases and pull terms, dates, and details for tracking
Prepare new leases using templates — updating tenant names, dates, and terms accurately
Facilitate lease execution and transmit documents and terms between tenants, brokers, and internal stakeholders
Track and manage key dates: expirations, renewal notice deadlines, escalations
Learn and apply company's leasing standards, templates, and documentation practices
Coordinate with insurance providers (certificates) and, when needed, banking/lending contacts on lease- or property-related matters
Building Maintenance Services
Serve as point of contact for vendors regarding maintenance and repair requests
Schedule and coordinate building maintenance/repair work across properties
Maintain and grow vendor relationships; understand which vendor services which building/space and why
Maintain an accurate service log for maintenance and vendor activity
What We're Looking For
2+ years in property management, lease administration, paralegal support, or real estate coordination
Comfort reading legal/lease documents — attention to detail is critical
Experience coordinating with external parties (insurance, lenders, vendors) a plus
Strong organizational skills; able to manage multiple deadlines
Clear written and verbal communication
MS Excel and QuickBooks is a plus
Hours:
9:00 am - 5:00 pm
Full-time in the office.
Salary:
$58,000 - $65,000 (flexible)