Property Management Administrator

Accounting/Finance

Fairfield, New Jersey

Added - September-04-2026 Direct Hire Our client, a commercial real estate developer and building management company, seeks a Property Management Administrator on a full-time direct hire basis. This is a great fit for someone who's organized, comfortable with documentation, and confident communicating with outside parties like insurance providers and lenders. Leasing & Lease Administration

Update commercial leases and pull terms, dates, and details for tracking

Prepare new leases using templates — updating tenant names, dates, and terms accurately

Facilitate lease execution and transmit documents and terms between tenants, brokers, and internal stakeholders

Track and manage key dates: expirations, renewal notice deadlines, escalations

Learn and apply company's leasing standards, templates, and documentation practices

Coordinate with insurance providers (certificates) and, when needed, banking/lending contacts on lease- or property-related matters

Building Maintenance Services

Serve as point of contact for vendors regarding maintenance and repair requests

Schedule and coordinate building maintenance/repair work across properties

Maintain and grow vendor relationships; understand which vendor services which building/space and why

Maintain an accurate service log for maintenance and vendor activity

What We're Looking For

2+ years in property management, lease administration, paralegal support, or real estate coordination

Comfort reading legal/lease documents — attention to detail is critical

Experience coordinating with external parties (insurance, lenders, vendors) a plus

Strong organizational skills; able to manage multiple deadlines

Clear written and verbal communication

MS Excel and QuickBooks is a plus

Hours:

9:00 am - 5:00 pm

Full-time in the office.

Salary:

$58,000 - $65,000 (flexible)