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Purchasing Clerk II
Career Insights for Purchasing Assistant
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Scorecard
Based on California data
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What they do
A Purchasing Assistant assists buyers and staff in the purchasing or procurement department of a business or store. Assists with checking and completing purchase orders, communicates with vendors and suppliers, maintains records and provides data entry.
$53,048 / year median in California
-5% projected decline
Job Description
Role Overview Supports the procurement of materials, MROs, and services — processing requisitions, issuing purchase orders, negotiating pricing with suppliers, and keeping production supplied and on schedule. Key Responsibilities Process requisitions; issue and distribute purchase orders Purchase and negotiate pricing for materials, distributed items, MROs, office/medical supplies, and freight services Track acknowledgments, price confirmations, and delivery dates; maintain accurate records Contact suppliers to expedite deliveries and resolve shortages, late shipments, and discrepancies in quantity, price, terms, or quality Monitor inventory levels and alert the team when stock falls below minimums Coordinate shipping supplies (pallets, shrink wrap) and operational supplies (oil, diesel, drinking water, uniforms) General administrative work: data entry, file maintenance, research on order status and product availability Must-Have Qualifications Associate's degree (A.A.) or equivalent from a two-year college or technical school 3 years of related purchasing/procurement experience or training Proficiency with Excel/spreadsheets; experience with accounting, manufacturing, and payroll software Solid math skills — units of measure, fractions, decimals, rates, ratios, percentages Strong written and verbal communication; comfortable presenting information one-on-one and in small groups Preferred Bilingual (Spanish — speaking and writing)