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Job Description
Purchasing Assistant Category:
Professional Subscribe:
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Purchasing Locations:
Farmingdale, NY Posted:
Jun 29, 2026
Closes:
Open Until Filled Type:
Full-time Ref. No.: 26-33
Position ID:
201992
Share About Farmingdale State College:
Farmingdale State College is a recognized leader in applied learning. With over 10,000 students, FSC is the State University of New York's largest college of applied science and technology, with 96% of graduates working in New York State and 75% working on Long Island. Farmingdale prepares emerging leaders in the growing technology, engineering, business and health care fields. Farmingdale State College is committed to inclusivity and excellence as part of our mission and culture. The College has received the 2022, 2023 and 2024 Higher Education Excellence in Diversity (HEED) Award. We seek candidates of all backgrounds who embrace these values and the broader mission of public higher education. The College is increasingly focused on expanding student engagement. In addition to the highly successful NCAA Division III athletic program, Esports, and an extensive array of student clubs and organizations give FSC a strong culture of civic responsibility.
Job Description:
Farmingdale State College seeks a self-motivated and team-oriented individual to join our Procurement Office as a Purchasing Assistant. This position reports to the Purchasing Manager. The selected candidate will serve as a key liaison between departments and vendors, ensuring timely communication and developing familiarity with the New York State purchasing guidelines and finance law. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple priorities. In this role, the Purchasing Assistant will perform a wide range of procurement related duties, including, but not limited to: Oversee and coordinate the Visa Procurement Card (P-card) program, including the timely collection of all P-card statements and supporting documentation; ensure expenditures comply with New York State and SUNY procurement guidelines; and follow-up with the campus community regarding missing documentation. Prepare purchase orders and process requisitions, including assisting with New York State contract purchases, vendor quote solicitations, and the formal bidding processes. Assist the campus community in expediting and resolving procurement issues. Enter vendor W-9 information into the State Financial System. Train campus personnel on entering requisitions and certifying procurement card statements. Provide general phone support and perform overall office administrative functions. The successful candidate must be able to foster effective working relationships with faculty, staff and vendors. The college particularly welcomes candidates with knowledge, skills and abilities that include: Commitment to diversity and university initiatives supportive of diversity and inclusion. Interest in participating in student-centered service activities. Desire to apply expertise in promoting civic engagement with the College's many community partners
Requirements:
MINIMUM QUALIFICATIONS
Bachelor's degree Strong demonstrated experience using MS Excel, Word, and PowerPoint. Excellent interpersonal, written, and verbal communication skills. Strong organizational and multi-tasking skills.
PREFERRED QUALIFICATIONS
Experience in higher education, preferably in a SUNY school. Knowledge of NYS procurement policies and procedures. Proven ability to operate independently and/or under minimal supervision. Graduate of Farmingdale State College.
Additional Information:
This is a full-time UUP position. For the first 10 working days, beginning Monday, June 29, 2026 , and ending Friday, July 10, 2026 , applications will be limited to UUP Farmingdale.
CLOSING DATE FOR RECEIPT OF APPLICATIONS
Open Until Filled SALARY:
$51,261 + $4,000 in downstate location pay = $55,261 Total Compensation. The State University of New York offers excellent fringe benefits including health insurance options and retirement plans. Click here for New York State Benefits Summary Visit our Why Work at FSC page to learn more about FSC and the total rewards we offer.
VISA SPONSORSHIP IS NOT AVAILABLE FOR THIS POSITION
The Consumer Information web page can be viewed at the following link http://www.farmingdale.edu/consumer-information/index.shtml This page describes various services, information and statistics on many different aspects of the College's operations. Farmingdale State College's commitment to inclusive excellence is an important part of our mission of public education and our culture. At Farmingdale State College, we continue to work on building a community that supports freedom, mutual respect, and civility. We seek others who support these values of diversity and inclusiveness and candidates of all diverse backgrounds who wish to participate in our cultural aspirations are welcome and encouraged to apply. The College is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status or any other legally protected status.
Application Instructions:
Interested candidates may apply by clicking on the "Apply Now" link at the top or bottom of this page. The following documents are required for all positions: Cover Letter Resume/C.V. Only applications made through Farmingdale's electronic application system will be accepted. Once you successfully apply you will receive an email as confirmation. Returning applicants may login to their Farmingdale State College Careers Account to apply for this position. See the FAQ for using our online system. Please contact us if you need assistance applying through this website. Frequently Asked Questions (FAQs) Powered by
