Purchasing Assistant

Youngwood, PA

2 DAYS AGO

22949960

Summary

Youngwood, PA

In-Person

$18.10 per Hour

2 Years Experience

Post-secondary academic degree, Associate degree

No Commission

40.00 hours per week / Day Shift / Full-Time

Description Essential Job Functions:

Obtain and review price quotations and tally sheets to verify best pricing, prepare and review all purchase requisitions for accuracy, account coding, and approval signatures and check the budget for available funds.

Place orders daily and monitor their status to ensure items are correctly received and promptly. Print purchase orders and check reports for all departments daily.

Identify appropriate vendor sources, compile best pricing and delivery terms, and verify specifications for supplies, services, and equipment.

Purchase supplies and services as directed through state purchasing websites and upload purchases as required to the PA State Treasury Department. Submit information to appropriate internal personnel.

Assist accounts payable with payment reconciliation and purchase order change orders as necessary including shipping errors and discrepancies found in billing. Run Accounts Payable Report daily for incorrect account information entered into the college's Enterprise Resource Planning (ERP) system.

Provide proposal and bid support by corresponding with relevant parties, preparing and sending addendums, and assisting with document preparation, file management, and legal advertising requirements.

Provide purchasing assistance to employees including the review of purchasing procedures and purchase order protocol.

Maintain updated hardware, software, license, and subscription spreadsheet for all effective dates.

Process returns/replacements via the return material authorization process (RMA).

Assist in reconciling the Purchasing Department procurement cards.

Answer the telephone, take messages, and forward those messages to appropriate personnel.

Support the College Store as needed by opening and closing the store, assisting customers, operating the cash register, balancing daily receipts, stocking shelves, setting up displays, prepare/process returns, assisting with shipping/receiving, sourcing and promotional items.

Other Job Functions:

Provide backup support for the College Store Clerk in their absence.

Maintain and develop work-related knowledge, skills, and competencies related to the job through professional and cross-training opportunities.

Attend all required meetings and training.

Perform additional grade-level support duties as assigned.

Knowledge, Skills, and Abilities:

Demonstrated knowledge of Microsoft Word and Excel required.

Demonstrated knowledge of professional office skills and procedures required.

Proficient verbal and written communications.

Read, comprehend and follow instructions/work orders.

Meticulous recordkeeping skills.

Ability to consistently provide excellent customer service.

Ability to organize and prioritize work assignments, including managing multiple projects/tasks concurrently and meet varied deadlines.

Ability to identify problems, make corrective recommendations and assist with the problem-solving process.

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