Purchasing Technician (8791)

Purchasing Technician (8791) Vancouver, WA Job Details Full-time $35.88 - $41.86 an hour 1 day ago Benefits Health savings account AD&D insurance Paid holidays Disability insurance Health insurance Dental insurance Flexible spending account Paid time off Vision insurance Bereavement leave Retirement plan Qualifications Microsoft Word Record keeping Computer operation Microsoft Excel Microsoft Access Phone communication Procedural guides Writing skills Basic math Accounting software Filing Purchase order management Research Windows 3 years Bidding project phase Math Staff training Competitive bidding Data entry Organizational skills Typing Clerical experience Training & development Batch data processing Communication skills Entry level Client interaction via phone calls Full Job Description TITLE Purchasing Technician

LOCATION

Administrative Service Center

REPORTS TO

Director, Fiscal Services

DEPARTMENT

Fiscal Services Hours / Work Times 8 Hours Per Day (7:30 a.m. - 4:30 p.m. includes 1 hour unpaid lunch) 260

Days Per Year Position Duration:

Permanent Classification Group:

Professional Technicians - Office Clerical Class II •Click this link to find the salary schedule associated with this position

PSE Office-Clerical Group Salary Schedule Salary Placement :

New employees will start at the minimum hourly rate in the classification salary range. However, employees who have verified prior years of service of similar occupational experience may receive experience credit towards salary step placement. Evergreen Public Schools (EPS) offers the following to eligible employees who work at least 630 hours in a school year: Medical, dental, vision, basic long-term disability, basic life and AD&D insurance through School Employees Benefits Board (SEBB). For additional information click EPS Benefits Information. Employees may also be eligible to participate in

FSA, DCAP, HSA, FPFSA

(w/HDHP), and other supplemental benefits. Employees may be eligible for employer-employee funded retirement benefits through Department of Retirement Services (DRS). EPS offers paid holidays and paid time off, including but not limited to, sick, vacation, personal, PTO, religious, and bereavement leave. Additional negotiated leave options can be found in the associated Collective Bargaining Agreement (CBA) for this position PSE Office-Clerical Group CBA. We appreciate your interest in employment with Evergreen Public Schools. The most qualified and competitive applicant(s) that possess directly related experience and expertise, training, and education may be invited to participate in the interview/selection process. As part of the selection process, the District conducts confidential reference checks to include former and present employers and also requires a criminal background investigation including fingerprints. Click here for Fingerprinting Services, if needed. Failure to submit a full application package will result in disqualification.

STANCE STATEMENT

Evergreen Public Schools are committed to eliminating the predictability of outcomes by demographic group and we strive to be a diverse community of schools that provides each member with the opportunities, access, resources, and support they need to be successful. With this in mind, our goal is to recruit, hire and retain employees of all racial/ethnic backgrounds who will bring their unique talents and skills into our educational institution to encourage students to thrive academically. Our district aims to provide an equitable and mutually supportive learning and working environment for all students and staff to succeed in a racially and culturally diverse local, national and global community. Under the supervision of the Director and day-to-day operations under the Purchasing Manager, the Purchasing Technician's main responsibilities are to generate and process purchase orders by means of online computer systems, assist purchasing system users, and assist in the formal bid process.

ESSENTIAL FUNCTIONS

Communicate effectively with staff, vendors, and the general public in person, by telephone, via E-mail, and in writing. Operate computer, including data entry, E-mail, Microsoft Word and Excel applications, Google Workplace applications, and Fiscal and Procurement Card software. Answer and direct incoming telephone calls by transferring to appropriate staff within the district or by responding to inquiries as appropriate. Accept bids from vendors/contractors, verify information is accurate, date/time stamp the envelope, record onto log sheet and direct vendors/contractors to location of public bid opening. Enter new vendors and update vendor records; verify that proper backup paperwork is included and complete. Enter purchase orders in the Fiscal system, including blanket purchase orders. Proof requisitions entered by other users for final review; update/correct as needed. Batch updated requisitions, print for distribution and file purchase orders. Train, communicate and assist department secretaries and fiscal staff with purchase order entry and processing and contract approval processes. Troubleshoot issues that may arise. Assist with the bid process which includes setting up and maintenance of bid files, research for bid development, preparing and mailing legal advertisements, preparing bid mailing lists, updating vendor information in Microsoft Access, preparation of bid documents in Word and Excel, mailing bids and summaries, and recording receipt of public bids. Assist in preparation of Board documents and uploading into Board Docs for Board of Director meetings. Manage purchase order records retention process and setup files for each new fiscal year. Monitor and order supplies for the department, including ordering forms from the Print Shop and equipment for the department copier/printer, retain all receipts for reconciling of department P-card log. Enter new personal services providers into the UBI database upon approval and file forms. Process Business Office Travel Advance Checks and notify staff when checks are available. Follow-up on claims for expenses, balance the Business Office Travel Advance revolving account, prepare reimbursement and match claims for expenses with Travel Advance/Travel authorizations. Work with vendors and locations to resolve purchase order problems.

OTHER RESPONSIBILITIES

Assist in writing and revising procedures. Keep documents up-to-date on the department's e-Net page. Perform other related duties as assigned.

PHYSICAL DEMANDS REQUIRED

Vision (66-100%) Speaking (66-100%) Hearing (66-100%) Sitting (66-100%) Walking (Up to 33%) Reaching (Up to 33%) Acceptable Attendance Bending (Up to 33%) Pushing (Up to 33%) Lifting/Carrying Up to 40 lbs. (Up to 33%) Pulling (Up to 33%) Writing (66-100%) Use hands and/or arms for repetitive motion (66-100%)

MENTAL DEMANDS REQUIRED

Reading Documents (66-100%) Verbal Communication (66-100%) Written Communication (33-66%) Reasoning (66-100%) Detailed Work (66-100%) Math (33-66%) Constant Interruptions (66-100%) Customer Contact (66-100%) Problem Solving (33-66%) Multiple Concurrent Tasks (66-100%) Percentages of requirements of physical and mental tasks are only an estimate. Reasonable accommodations for persons with a disability will be considered in order for them to perform the essential functions of the job. (66-100%) = Continuously (33-66%) = Frequently (Up to 33%) = Occasionally

TOOLS AND EQUIPMENT NECESSARY

Computer, 10-Key calculator, typewriter, copy machines, FAX machine, and all other tools and equipment necessary to perform the essential functions as listed above.

MINIMUM QUALIFICATIONS

(Testing may be required.) Typing/keyboarding of 50 wpm. A minimum of three years of related experience or equivalent training. Experience in the current Fiscal software system preferred. Demonstrated customer service skills. Demonstrated ability to perform on the computer, including data entry, using Windows environment, Microsoft Word and Excel spreadsheet applications. Basic understanding of accounting and purchasing principles preferred. Demonstrated ability to operate the office equipment as listed in the tools and equipment area above. Demonstrated ability to perform tasks accurately and in accordance with established guidelines. Demonstrated ability to communicate effectively and possess a positive attitude. Must possess a good math aptitude. Demonstrated organizational skills and a commitment to follow through. Demonstrated ability to problem solve, analyze, and resolve accounting/purchasing issues. Demonstrated ability to maintain confidentiality of sensitive information. Demonstrated ability to establish and maintain positive relationships with others as part of a team.

KNOWLEDGE, SKILLS AND ABILITIES RELATED TO CULTURAL COMPETENCE AND EQUITY

Knowledge/awareness of own cultural identity and desire to learn about the cultural identity of others. Supports a positive school environment that celebrates, respects and values diversity, where learning is made relevant and meaningful to students of various cultures. Participates in activities and discussions that lead to increased cultural competence. Demonstrates a commitment to equitable outcomes for all students. Ability to recognize each person as a unique individual even as we celebrate their group cultural heritage. The ability and desire to establish positive relationships with persons regardless of race, gender, physical limitation, sexual orientation or religious belief, with an active commitment to equal opportunity for all persons.

Nondiscrimination Statement:

Evergreen Public Schools does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Cale Piland Title IX Coordinator Director of Student Services 13413 NE LeRoy Haagen Memorial Dr. Vancouver, WA 98684 PO Box 8910 Vancouver, WA 98668-8910

Telephone:

360-604-4430 Cate Winters Section 504/ADA Coordinator Health Services Manager 13413 NE LeRoy Haagen Memorial Dr. Vancouver, WA 98684 PO Box 8910 Vancouver, WA 98668-8910

Telephone:

360-604-6711 Danny Orrantia Civil Rights Compliance Coordinator Senior Director of Human Resources 13413 NE LeRoy Haagen Memorial Dr. Vancouver, WA 98684 PO Box 8910 Vancouver, WA 98668-8910

Telephone:

360-604-4014 Shane Gardner HIB Coordinator/ Gender Inclusivity Director of Safety & Security 13413 NE LeRoy Haagen Memorial Dr. Vancouver, WA 98684 PO Box 8910 Vancouver, WA 98668-8910

Telephone:

360-604-4066