Executive Operations Coordinator EZ Storm Panels Saint Clair Shores, MI Job Details Part-time From $25 an hour 5 hours ago Benefits Health savings account Professional development assistance Flexible schedule Referral program Qualifications Google Workspace Executive administrative support Research Attention to detail Problem-solving QuickBooks Full Job Description Executive Operations Coordinator Part-Time | Hybrid | 10-15 Hours per Week | $25/Hour About the Role We are a growing, entrepreneurial company looking for a highly organized and dependable Executive Operations Coordinator to support our CEO and President. This is not a typical administrative role. You will be involved in the day-to-day operations of a growing business and will help keep important administrative, customer, financial, and operational tasks organized and moving forward. The ideal candidate is proactive, detail-oriented, comfortable with technology, and able to use AI tools to work efficiently, solve problems, conduct research, organize information, and complete tasks independently. This position begins at 10-15 hours per week and is primarily remote, with one day per week working from our shop in St. Clair Shores. As the company grows, there is a significant opportunity for increased hours, a full-time position, and advancement into a larger operational role. Key Responsibilities Executive & Administrative Support

• Assist the CEO and President with day-to-day administrative and operational tasks
• Help manage priorities, follow-ups, scheduling, and outstanding action items
• Organize documents, files, and business information
• Conduct research and assist with special projects
• Use AI and other technology to improve efficiency and complete tasks
• Help create systems and processes that improve organization and productivity Bookkeeping
• Assist with basic bookkeeping and financial administrative tasks
• Organize receipts, invoices, expenses, and supporting documentation
• Help prepare information for accounting and bookkeeping purposes
• Assist with invoice tracking and follow-up CRM & Customer Management
• Maintain accurate customer and lead information in the CRM
• Enter and update leads, opportunities, notes, and follow-up activities
• Communicate with prospective and existing customers by phone, email, and other channels
• Follow up on quotes, inquiries, outstanding information, and customer requests
• Help ensure customers receive timely communication throughout the sales and fulfillment process Shipping & Operations
• Assist with coordinating shipments and tracking orders
• Communicate with customers and vendors regarding shipping and delivery information
• Maintain organized records related to orders, shipments, and operational activities
• Help identify and resolve administrative issues that could delay customer orders General Operations
• Take ownership of miscellaneous administrative tasks that help the business operate efficiently
• Use AI tools and independent problem-solving to find efficient solutions
• Assist with process improvement and implementation of new systems
• Support special projects as the company grows Qualifications
• Highly organized and detail-oriented
• Proactive and able to work independently
• Comfortable using AI tools to improve operations & solve problems
• Able to use good judgment when working with AI-generated information and verify important details for accuracy
• Experience with Google Workspace
• Familiar with CRM systems and basic bookkeeping software Experience with CRM systems, bookkeeping, customer service, shipping, QuickBooks, HubSpot, and AI productivity tools is an asset, but the ability to learn quickly, use technology effectively, and stay organized is equally important.

Position Details Position:

Executive Operations Coordinator Employment Type:

Part-Time Hours:

Approximately 10-15 hours per week

Pay:

$25 per hour

Work Arrangement:

Hybrid Office Requirement:

Approximately 1 half day per week in the office

Growth Opportunity:

Potential to transition into a full-time position with increased responsibility and advancement as the company grows Why Join Us? This is an opportunity to get in early with a growing manufacturer and work directly with senior leadership. You will gain exposure to multiple areas of the business—including manufacturing, sales, customer service, operations, finance, technology, and administration—and will have the opportunity to grow into a larger role as the company expands. We are looking for someone who wants more than just a part-time job. We want someone who is excited to become an important part of building an organized, technology-driven, and growing company.

Pay:

From $25.00 per hour Expected hours: 10.0

• 15.

0 per week

Benefits:

Flexible schedule Health savings account Professional development assistance Referral program

Work Location:

Hybrid remote in Saint Clair Shores, MI 48080