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PG
Patriot Group, Ltd
Office Operations Assistant
Entry-Level JobVerifiedNo experience needed
Career Insights for Scheduler / Operations Coordinator
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Based on Texas data
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What they do
A Scheduler or Operations Coordinator provides scheduling and logistical support for an office, company or organization. May specialize in scheduling required for production or for administrative work.
$50,572 / year median in Texas
+13% projected growth
Job Description
Office Operations Assistant Patriot Group, Ltd Bellaire, TX Job Details Full-time $50,000 - $55,000 a year 20 hours ago Benefits Health insurance 401(k) Paid time off 401(k) matching Qualifications Computer operation Customer communication Sales support Administrative experience High school diploma or GED Warehouse experience Office experience Full Job Description Job Summary Patriot Group Ltd. is seeking a dynamic and highly organized Office Operations Assistant to join our team! In this vital role, you will be the backbone of our daily office functions, ensuring smooth operations and exceptional support across various administrative tasks. Your energetic approach and attention to detail will help foster an efficient, welcoming environment for staff, clients, and visitors alike.
The ideal candidate is highly organized, detail-oriented, customer-focused, and able to multitask. This position offers an exciting opportunity to develop your office management skills while contributing to a vibrant professional setting. Key Responsibilities Accounts Payable Process and verify vendor invoices for copiers, printers, parts, and supplies Enter invoices into the accounting system and maintain accurate financial records Prepare and process vendor payments Reconcile vendor statements and resolve billing discrepancies Customer Service Answer and manage incoming customer service calls Assist customers with supply orders, and general inquiries Communicate with customers regarding order status, billing, and service updates Shipping & Receiving Receive, inspect, and organize incoming copiers, printers, parts, and supplies Prepare equipment and supplies for delivery or technician installation Pack and ship orders as needed Maintain organized storage and warehouse areas Inventory Management Maintain accurate inventory records Track incoming and outgoing equipment and supplies Perform regular inventory counts and audits Monitor stock levels and order items that need to be reordered Coordinate with sales and service teams to ensure equipment and supplies are available Sales Support Create sales orders for new copiers and printers Generate and manage service contracts for customers Assist sales team with customer documentation and order tracking Productivity & Initiative Take initiative to identify tasks that need attention and complete them Assist other staff members when needed Adapt to changing priorities in a small office setting Qualifications High school diploma or equivalent Previous experience in office administration, accounting, customer service, inventory, sales support, or warehouse operations helpful but not required Basic computer skills (Microsoft Office and accounting/inventory systems) Strong organizational skills and ability to multitask Excellent communication and customer service skills Schedule Full-Time Monday - Friday Standard business hours 8-5 Compensation & Benefits Competitive salary Health benefits Paid time off (PTO) 401K program Join us to be a key player in maintaining a well-organized office environment where your proactive attitude makes a real difference! We value energetic individuals who thrive on supporting team success while delivering outstanding service to our clients.
The ideal candidate is highly organized, detail-oriented, customer-focused, and able to multitask. This position offers an exciting opportunity to develop your office management skills while contributing to a vibrant professional setting. Key Responsibilities Accounts Payable Process and verify vendor invoices for copiers, printers, parts, and supplies Enter invoices into the accounting system and maintain accurate financial records Prepare and process vendor payments Reconcile vendor statements and resolve billing discrepancies Customer Service Answer and manage incoming customer service calls Assist customers with supply orders, and general inquiries Communicate with customers regarding order status, billing, and service updates Shipping & Receiving Receive, inspect, and organize incoming copiers, printers, parts, and supplies Prepare equipment and supplies for delivery or technician installation Pack and ship orders as needed Maintain organized storage and warehouse areas Inventory Management Maintain accurate inventory records Track incoming and outgoing equipment and supplies Perform regular inventory counts and audits Monitor stock levels and order items that need to be reordered Coordinate with sales and service teams to ensure equipment and supplies are available Sales Support Create sales orders for new copiers and printers Generate and manage service contracts for customers Assist sales team with customer documentation and order tracking Productivity & Initiative Take initiative to identify tasks that need attention and complete them Assist other staff members when needed Adapt to changing priorities in a small office setting Qualifications High school diploma or equivalent Previous experience in office administration, accounting, customer service, inventory, sales support, or warehouse operations helpful but not required Basic computer skills (Microsoft Office and accounting/inventory systems) Strong organizational skills and ability to multitask Excellent communication and customer service skills Schedule Full-Time Monday - Friday Standard business hours 8-5 Compensation & Benefits Competitive salary Health benefits Paid time off (PTO) 401K program Join us to be a key player in maintaining a well-organized office environment where your proactive attitude makes a real difference! We value energetic individuals who thrive on supporting team success while delivering outstanding service to our clients.