The Division of Administration/Office of State Buildings has a vacancy. This job title has an assigned pay grade of WS-210 . This position is responsible for property control, inventory control, and warehouse management for all Office of State Buildings operations, 36 buildings, and more than 106 employees. The primary work location of this position resides in the main Baton Rouge OSB warehouse, which encompasses 34,311 sq. ft. The Office of State Buildings (OSB) is responsible for the maintenance of State Office Buildings throughout the state, which are listed below under

Facilities:

Alexandria SOB, Arsenal, Bienville, Brandywine III

• Lafayette ,Brandywine VI
• Lafayette, Capitol Annex, Central Plant (North),Central Plant (South),Claiborne, Claiborne Garage,1st Circuit Court of Appeals, DPS, Galvez Building, Galvez Parking Garage, Governor's Mansion, Iberville, ISB (Information Services Building),LaSalle Building, LaSalle Parking Garage, Livingston Building, AZ Young Park, NELSOB(Monroe), OPH Lab, OSB
• Service Center, Pentagon Barracks, Poydras, 2nd Circuit Court of Appeals
• Shreveport, Shaw Center, Shreveport SOB/Jordan Building, State Capitol, State Library, State Museum, State Supreme Court, New Orleans, Welcome Center/LED Innovations, Welcome Center Parking Garage, Old State Insurance Parking Garage, DPS, and United XII.

The Division of Administration is the state government's management arm and the hub of its financial operations. Division offices perform a wide variety of activities including the following:

• Overseeing the state's capital construction program
• Working to provide state and federal grants for community development
• Development of the state budget
• Providing technology services
• Giving agencies guidance in the state purchasing and contracting process as they seek goods and services
• Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanes Two years of warehouse experience, or experience in receiving, storing, or distributing supplies or equipment.

EXPERIENCE SUBSTITUTION

Every 30 semester hours earned from an accredited college or university will substitute for one year of the required experience. The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Plans, organizes, and supervises annual property inventories for the agency, including inventories witnessed by representatives of the Legislative Auditor's Office. Conducts periodic inventories of property, expendable supplies, warehouse stock, fleet assets, and equipment throughout the state to ensure accurate recordkeeping and accountability for Finance and Support Services.
• Prepares and files annual Moveable Property Certification reports with the Louisiana Property Assistance Agency, Legislative Auditor, and Office of Finance and Support Services.

Maintains property receipts for all agency divisions, including Architectural, Carpentry, Plumbing, Electrical, Paint, Mechanical, Operations, Grounds, and Administration, Prepares BF-11 documentation and transmittals for surplus or newly acquired property. Maintains and updates records for tagged LPAA items with a value of $1,000 or greater, which is approximately 335 items of movable property, with a total value exceeding $2.4 million.

• Performs manual labor associated with lifting, moving, storing, and issuing stock, equipment, and warehouse materials as required to support daily operations.

Performs advanced warehouse operations, inventory management, property control, fleet coordination, and material handling functions under general supervision, with responsibility for inventory accountability, operational efficiency, warehouse organization, and lead worker support.

• Oversees an estimated fleet of 40 vehicles, including passenger vehicles, utility vehicles (UTVs), trucks, trailers, and heavy-duty equipment.

Manages fleet inventory records and assists with fleet purchases, vehicle assignments, transfers, maintenance coordination, and surplus disposition activities. Prepares and maintains monthly mileage reports, fuel usage reports, and gas log documentation to ensure accountability and compliance with agency and state reporting requirements.

• Receives, issues, monitors, and maintains records for bulk fuel operations, including unleaded gasoline and off-road diesel, and prepares monthly fuel usage spreadsheets and procedural reports for the Office of Finance and Support Services.
• Receives, unloads, and handles specialized stock requiring specific handling procedures, including pharmaceuticals, chemicals, combustible materials, and perishable goods. Performs errands, dispatches deliveries, and assists with transportation and movement of materials, equipment, and fleet assets as required.
• Operates and performs routine maintenance on warehouse and material handling equipment, including forklifts, front-end loaders, utility vehicles, and other complex warehouse equipment with lifting capacities exceeding 10,000 pounds or lift heights greater than 12 feet. Controls the use of forklifts and ensures that only trained personnel operate warehouse equipment.
• Provides lead worker support by assisting in the training and instruction of warehouse personnel and new employees in proper warehouse, inventory, fleet, and safety procedures.

Ensures staff follow proper procedures for the movement, storage, handling, and issuance of stock, equipment, and vehicles while maintaining compliance with agency policies, operational standards, and workplace safety practices.

• Demonstrates knowledge of storekeeping, shipping, purchasing, requisition, inventory, and fleet management procedures and maintains accurate records and reports of advanced complexity. Utilizes computer systems and inventory software to support warehouse operations, fleet accountability, and inventory control functions.
• Establishes and maintains effective working relationships with agency personnel, vendors, contractors, and support staff while performing assigned duties with reliability, punctuality, accuracy, and professionalism.
• Coordinates weekly uniform service with the Cintas representative, the organization's uniform vendor, including the pickup and delivery of employee uniforms. Distributes uniforms to staff and maintains accurate weekly uniform inventory and tracking logs. Receives and processes Cintas invoices, ensuring proper documentation and assisting with weekly procurement and payment processing.
• Prepares requisitions and purchase orders for warehouse stock and designated commodities; research statewide and agency contracts; monitors stock levels; and coordinates with vendors to ensure timely delivery, replacement, or return of materials. Identifies, reports, and recommends solutions to maintain economical and efficient stock levels.
• Purchases authorized materials using purchase orders and state-issued procurement cards (P-card and I-card) and submits required financial documentation in accordance with agency purchasing procedures, as well as written approval from Program Manager/Program Director.
• Performs duties as needed by the Administrative Program Manager or higher authority.

Position-Specific Details:

Appointment Type:

This vacancy will be filled by new hire or by promotion of a current permanent status classified employee. Louisiana is a "State as a Model Employer" for People with Disabilities.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page. A criminal history check may be conducted on all new hires as well as employees changing positions including promotions, demotions, details, reassignments and transfers. Also, prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal government's E-verify system.

• Information to support your eligibility for this job title must be included in the application (i.

e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. Please make every effort to attach a copy of your transcript to your application (PDF format Preferred). The selected candidate will be required to submit original documentation upon hire. For further information about this vacancy, contact: Danielle Martin HR Analyst Division of Administration/Office of Human Resources email: Danielle.

Martin@la.gov