Child Outreach Support Clerk (Anticipated)

Child Outreach Support Clerk (Anticipated) Scituate School Department Scituate School Department - Clayville, Rhode Island This job is also posted in Rhode Island State DOE Consortium Job Board Job Details

Job ID:

5714893

Application Deadline:

May 29, 2026 11:59 PM (UTC)

Posted:

Yesterday

Starting Date:

Immediately Job Description Child Outreach Support Clerk Two years of clerical/administrative experience, ideally in education/child services, or equivalent combination. Citizenship, residency, or work VISA required Application Procedure The Scituate School Department actively seeks applications from the most capable, professional candidates. Please apply through SchoolSpring.com. In order to be considered, you must submit a complete SchoolSpring application. Incomplete SchoolSpring applications will not be considered. If selected for hire, you will be required to provide the following items in person: 1. W-4 2. Federal BCI (Done through your local police department or State Attorney General's Office) 3. I-9 (Must be filled out in person). Please bring appropriate documentation. About Scituate, Rhode Island Nestled in northwestern Rhode Island, just 12 miles west of Providence, Scituate is a scenic, historic town of about 10,300 residents. It is known for its rolling woodlands, pristine lakes and reservoirs, classic New England charm, and the Scituate Reservoir, Rhode Island's largest source of drinking water. The community maintains a close-knit, family-oriented atmosphere that balances rural tranquility with easy access to nearby cultural and economic opportunities, and takes pride in its heritage, natural beauty, and high-quality schools. More About the Scituate School Department The Scituate School Department is a public school district serving approximately 1,200 students across five schools: three elementary schools (Clayville, Hope, and North Scituate Elementary Schools, PreK-5), Scituate Middle School (grades 6-8), and Scituate High School (grades 9-12). Our dedicated educators, support staff, and administrators work as a professional learning community, sharing responsibility to ensure that every student is engaged, challenged, and supported in reaching their full potential. With about 150 certified and non-certified staff members, Scituate's schools provide a personalized educational experience that emphasizes academic excellence, innovation, and strong community connections. We are committed to college and career readiness, social-emotional well-being, inclusive learning environments, and close partnerships with families and the wider community. For additional information, please visit www.scituateschoolsri.net. We invite you to explore our schools, meet our learning community, and discover why Scituate is such a special place to work and learn.

SUMMARY OF RESPONSIBILITIES

Provides administrative and logistical support for the Child Outreach Program, including scheduling developmental screenings, preparing materials, maintaining records, and communicating with families and schools across the local education agencies which service the Scituate, Glocester, and Foster-Glocester Region School Departments. Acts as a key contact for families and supports the Coordinator in ensuring effective operations for screenings of children ages 3-5.

ESSENTIAL FUNCTIONS

1.

Beginning of the year:

Unpack and restock supply inventory. Make copies and replenish all forms needed for the upcoming year. Contact screening sites to confirm screening dates. Print and review KIDSNET census of all K-1, K-2, and K-3 students. Contact families who requested a screening appointment over the summer. Request class lists with student names and dates of birth from all integrated and private preschools in our districts. Prepare parent consent packets and deliver to all schools to ensure paperwork is completed prior to the screening. Contact district elementary schools for current Kindergarten lists; review and identify any students not screened the previous year by Child Outreach. Prepare screening packets for each child and separate them according to the school they attend for distribution to the screeners. Once screenings are completed and returned to the office, record results for our records; send screenings to school principals and Kindergarten teachers. Update the student IEP list and edit the census as needed. Send screening letters and community screening dates to families of all students who turned three over the summer. 2.

Ongoing throughout the school year:

Maintain inventory of all screening and office supplies. Schedule screening appointments, confirming by email and phone prior to the screening date. Prepare screening packets (ESI-P/K, PLS-5, vision and hearing forms) and parent consent packet if needed. About 75% of the consent paperwork is now being done through email. Transfer the emailed information to the summary sheet for the screeners. Review ASQ-2; if there are parent concerns, notes are made, and the questionnaire is printed out. Screens are also prepared with the child's name and chronological age. Enter screening results into the KIDSNET Database, generate and email/mail the result letter; contact families of children who need to be rescreened; set up appointments. Enter all screening results into an Excel summary sheet for our records; enter the screening information into the Kidsnet Database. Configure the KIDSNET demographic screening report monthly for each district by town and zip code. Review reports and contact families by phone, letter, or email to schedule screening appointments. 3.

Mid-Year:

Assist school principals and secretaries with the upcoming Kindergarten Registration. Prepare a current list of all students and parent contact information; update the list as needed throughout the remainder of the year. Prepare a list in March for the CO Coordinator for K-registration screenings to determine which children need a current screening. Assemble supplies/materials required for Kindergarten registration. Enter completed screening information into KIDSNET and send the result letters to families. 4.

End of Year:

Inventory and reorder supplies. Assist Coordinator with preparation of the next year's screening schedule; confirm dates with screening sites and preschools by phone/email; follow up with a letter. Review all screenings; assemble screening packets, create a folder for each child (name and DOB), and refile for next year. Review and purge Kindergarten student files; screenings are stapled, and folders are labeled with the child's name and DOB. Folders are separated by elementary school and delivered to each school prior to the end of the school year. Print out a needs screening and demographic report from KIDSNET for each district to keep for our records. This is especially important for the children who will be attending Kindergarten the following year, as all of the K-1 information is archived by KIDSNET. 5.

Screening site duties:

Should additional screening staff be required, administer initial screening for children ages 3 - 5. Administer development and speech rescreens when needed. Score screening, add comments, and complete screening summary. Cover for CO Coordinator when she is unable to attend a screening: Set up screening space and prepare materials Greet families when they arrive and check them in Assign and accompany children to the available screener Meet with families to answer any questions regarding Child Outreach, the screening process, their child's outcome, and information about preschools or elementary schools Assist screeners with questions or concerns Confirm that all screening staff have signed in, forwarding the sign-in sheet to the NW Business Office Perform other duties as assigned by the Coordinator. • Performs related work as required by the Director of Special Education and Early Childhood Coordinator Equal Employment Opportunity The Scituate School Department does not discriminate on the basis of age, sex, sexual orientation, marital status, race, religion, national origin, color, creed, political affiliation, or disability in any of its educational programs, activities, or employment practices. For inquiries regarding non-discrimination policies, contact: Equal Employment Officer P.O. Box 188, North Scituate, RI 02857

Phone:

(401) 647-4100

Email:

EEO@ScituateSchoolsRI.net Inquiries may also be directed to: Office for Civil Rights, U.S. Department of Education (Boston Office) 5 Post Office Square, 8th Floor, Boston, MA 02109-3921

Phone:

(617) 289-0111

Fax:

(617) 289-0150

Email:

OCR.Boston@ed.gov

Position Type:

Part-time